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External Grant Information

Information and web sites to assist you in preparing and processing an external grant application.

Finding Funding The COS website allows you to search the world's most comprehensive funding resource, with more than 22,000 records representing nearly 400,000 opportunities, worth over $33 billion. If you need assistance or to be reminded of your password, please contact the Dean for Research. They maintain a freely accessible database of over 70,000 foundations and funder websites. Foundation Finder searches by name for basic information about foundations. This site shows daily and archived Federal register grant announcements as well as state, community, and international funding opportunities Great comprehensive website, tips to funding grant makers, links to funder sites, and resources for grant writers. Both private and government monies Allows organizations to electronically find and apply for competitive grant opportunities from all Federal grant-making agencies. You can find more information about these and other external funding opportunities on the IU Research web page.

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Preparing Grant Applications

The Office of Research Administration website provides extensive information about grant preparation, submission, and administration. Access to several sources for proposal writing tips can be found at The proposal writing short course offered by the Foundation Center may be the best place to start.

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Preparing a Budget

There are several sources of support for budget preparation. The IU Southeast Dean for Research can assist with developing a budget for your proposal. In addition, because we are part of the IU Southeast system, we can take advantage of the support provided by Office of Research Administration. With their help, you can find information on the following issues:

  • Cost share
  • Fee remissions
  • IU rates: overhead, fringe benefits, mileage, lodging, and per diem
  • Subcontracts
  • Summer salary
  • and sample budgets

When you have prepared a draft budget, you should work with Office of Research Administration to get pre-approval of your budget before you submit the entire grant application. You can do this by submitting the budget and budget narrative directly to

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Submitting a Proposal

All proposals for external funding must be routed through both IU Southeast and IU Bloomington offices of research support. Therefore, we have developed a timeline that specifies the minimum amount of time required to assure that your proposal is postmarked or received on or before the due date.

  • Please remember that at each step of the approval process the person whose signature you need has to have time to read the proposal and may have several to read at once.
  • Note that one paper copy with a route sheet is required even if your proposal is submitted electronically.
Routing Form

Beginning in July 2007, the electronic version of the routing form will become mandatory. The electronic version can accessed via the Kualii Coeus web site. You will need to sign onto the site using your IU user name and password. Instructions on how to fill out the electronic routing form can be found here.

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Post-Award Administration

Immediately after receiving notification of a grant award, the faculty member must contact the IU Southeast Office of the Bursar and make an appointment with the bursar to establish procedures for grant account management. After an award is accepted by the University it is forwarded to Contract and Grant Administration, where an account is established and administered. General information about the mission and procedures of the Contract and Grants Administration can be found at

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