A bulk mailing must consist of 200 or more IDENTICAL pieces of mail that have been presorted into three separate groups to send to the Post Office.

The sortation levels are:

5 digit (all pieces for the same 5-digit zip code). These groups need a D label on the first piece of mail in each bundle.

3 digit (all pieces for the same first three digits of a zip code): These groups need a 3 label on the first piece of mail in each bundle.

Mixed ADC (any piece of mail that doesn't fit in one of the first categories): These groups will need a MXD label on the first piece of mail in each bundle.

Current mailing lists will need to be ASCI certified every ninety days to meet the new Postal Service Regulations.

When the bulk mail is complete, notify Mail Services via bulk mail pick-up form.

Plan ahead and use bulk mail versus first class for large mailings. In test mailings conducted by Printing and Duplicating, bulk mail only requires 5-7 days versus 1-2 days for delivery of first class mail.

Overseas mail must be addressed in English. The automated system reads numbers, not language.

Please rubber band all overseas, certified or mail that is not first class. This alerts the mailroom personnel that it needs special attention.

All flyers folded in half or tri-folded addressed to a foreign country must have wafer tabs attached to the three open edges or it will be sent back to the University.

Before sorting a mailing, there are a few things to look at. Look at labeling your packages and containers for sorting Presorted rate mailing and automation rate flat-size mailings.

Pressure-sensitive labels go on the top piece of a package of pieces, below and to the left of the delivery address. See above for levels of sortation.

Mail Services has pressure-sensitive labels, color-coded for identifying the different packages mentioned above.

*Note - Your mailing might not contain all of the sortation levels listed above. The presort rules used are based on which postage rates you claim and whether the mailing is made of envelopes or flats.

For more information on Presorting Bulk Mail orders Click Here.

The following information is taken from Publication 49, Jan. 1999, Preparing Standard Mail (A).