Office of the Registrar|

Attendance

Class attendance is required. Illness is usually the only acceptable excuse for absence from class. Other absences must be explained to the satisfaction of the instructor, who will decide whether missed assignments may be made up. A student who is absent from the final examination and who has a passing grade up to that time may be given a grade of I (incomplete) at the discretion of the instructor. The student must contact the instructor within two weeks of the examination date to schedule a make-up examination. Failure to do so may result in a failing grade being awarded in the course.

W Grades - Withdrawal

If a student withdraws from a course during the 100 percent refund period during a regular semester or summer session, no grade will be recorded on his or her official academic record. The student need only file a Drop and Add form with the Office of the Registrar.

A grade of W (Withdrawal) is given automatically to the student who files an official withdrawal form before the end of the tenth week of a semester or the fourth week of a six-week summer session. A student who stops attending a course without filing an official withdrawal form in the Office of the Registrar will receive a grade of F. A completed withdrawal form will be dated and processed on the day it is submitted by the student to the Office of the Registrar.

Any student may withdraw until the end of the tenth week of a semester or of the fourth week of a summer session. A student who finds it necessary to request withdrawal after these deadlines must appeal in writing to the vice chancellor for academic affairs on a form obtained from the Office of the Registrar. A student who is passing the course(s) in question should consult the instructor(s) about the possibility of receiving an I (Incomplete) instead of withdrawing (see policy on grades above). Indiana University policy allows approval of a late withdrawal only for urgent reasons relating to extended illness or equivalent distress. A desire to avoid a low grade is not an acceptable reason for requesting a late withdrawal. Students who apply for late withdrawal will be asked to provide appropriate documentation.

Bankruptcy

ACADEMIC BANKRUPTCY POLICY

Overall limit on academic bankruptcy:  A student is limited to two semesters of academic bankruptcy in his or her career, whether using part A, part B, or both.

PART A

Undergraduate students who have extenuating circumstances as described in the Late Withdrawal Policy, and who were not able to file a “Late Withdrawal” petition by the deadline established in that policy, may petition for Academic Bankruptcy Part A in lieu of late withdrawal.  Forms for this purpose are available in the registrar’s office.

.

• The student must submit documentation of the reasons for failing to complete courses during the semester in question, the reasons for failing to meet the late withdrawal deadline, and a plan for insuring academic success in subsequent terms.
• A three-member committee (composed of the registrar, the director of academic advising or the dean of the student’s school (or his/her designee), and one faculty member) will review each request submitted under this policy and make a recommendation to the vice chancellor for academic affairs.  The committee may ask for comments from faculty members who taught the courses the student took in the semester in question.  The registrar will be responsible for convening review committees.  
• If approved, all grades earned during the term in question will be excluded from the calculation of the student’s program GPA.  The grades will remain on the student’s official transcript and will count in the IU GPA.
• A student may use this part of the Academic Bankruptcy policy only once.

Also, see “Late Withdrawal Policy.”

PART B

Undergraduate students who have not attended IUS for at least two years, are pursuing their first bachelor’s degree, and are returning to IUS for the fall semester, 1996 or later may request academic bankruptcy.  Bankruptcy means that all grades earned during the term(s) in question will not be counted in the calculation of the program GPA.  The grades will remain on the student’s official transcript and will count in the IU GPA.  Academic Bankruptcy Part B may be requested for no more than two terms of IUS coursework.  Two consecutive summer sessions may be considered a single academic term for purposes of this policy.  The petition must be submitted during the first semester back at IUS.   This part of the Academic Bankruptcy policy may be invoked only once in a student’s academic career.  Academic Bankruptcy Part B Petition forms are available from your academic school or division.

Incompletes

The grade of I (Incomplete) indicates that the student has satisfactorily completed the major portion of a course but is prevented by extraordinary circumstances from completing the balance of the course. The grade of I will only be given if the instructor has sufficient reason to believe that the failure to complete the requirements of the course was beyond the student's control and that it would be unjust to hold the student to the time limits normally fixed for completion of the required assignments. The grade of I should not be awarded simply to exempt a student from paying tuition for a repeated course.

If the instructor does not otherwise act to remove the I within 12 months, the Registrar will automatically change the I to an F. Both the student and the instructor in whose course the student received the I will be notified of this changing of grade.

INCOMPLETES – students removing an Incomplete

DO NOT REGISTER OR PAY FEES FOR THE COURSE A SECOND TIME.  The instructor who assigned the “incomplete” grade has filed a form in the Registrar’s Office that identifies what the student needs to do to remove the “incomplete” grade. The student’s must contact the instructor if they are repeating a course to remove an “I” grade; the student’s name will NOT be on a class roster.  When the Incomplete work is finished, the instructor must come to the Registrar’s Office to change the “I” grade to a final grade.

Grade Replacement Policy (Extended X)

The following policy replaces the previous FX policy and takes effect at the start of the fall semester of 2003.

With approval from the student’s dean, an undergraduate student may repeat a course in which he or she received a grade of A, B, C, D, or F (including plus/minus grades) and have only the new grade (A, B, C, D, or F, including pluses/ minuses) count in determining the student’s grade point average. The former course and grade will remain on the transcript with an appropriate notation. Note: A grade of W or I in a repeated course will not qualify to remove the original grade.

The grade replacement policy is subject to the following restrictions:

1. The option to replace grades of A, B, C, or D applies only to courses taken since the fall semester, 1996.
   
   
2. Students must notify their school or division during the semester in which the course is retaken if they plan to repeat a course to replace a grade, and once such a request is submitted, it cannot be withdrawn.
   
   
3. A student may exercise this option for no more than five (5) undergraduate courses totaling no more than 15 credit hours, including any courses replaced under the previous FX policy.
   
   
4. A student may use the replacement policy only twice for a given course.
   
   
5. Academic units retain the right to consider a student’s complete academic record for purposes of admission to an academic program or selection for awards.
   
   
6. Grade replacement is available for courses taken at any Indiana University campus; however, this policy affects computation of GPA only for courses taken at IUS; student records from other campuses will reflect their grade replacement policies.

For more detailed information on the grade replacement policy, contact the Office of the Registrar.

Pass Fail Policy

Any undergraduate student in good academic standing (not on probation) may enroll during the junior and senior years (after 55 or more credit hours) in a maximum of four elective courses to be taken with a grade of P (pass) or F (fail). The Pass/Fail option is open to a maximum of two courses per year, including summer sessions. For this option, the year is defined as August 15 of one year to August 14 of the succeeding year. The course selected for the Pass/Fail option must be an elective, and it must not be a prerequisite course. It may not be used to satisfy any of the general area requirements, nor may it be counted as a part of the student's concentration area. The course or courses may be used to meet the 300- to 400-level course requirement.

As designated in the Academic Handbook, the grades of A, B, C, and D shall be considered as passing (P) under this option. Instructors will not be notified of those registering for this option, but any Pass/Fail option choices will be transmitted to the Office of the Registrar, and the conversion of the instructor's grade into P or F will be made by the registrar.

In order to initiate the Pass/Fail option, students must consult their dean, who is responsible for determining the elective nature of the course and signing the required form. Students must file the completed form at the Office of the Registrar. The Pass/Fail option must be selected within three weeks after enrollment during the regular academic semesters. In no case will the grades A, B, C, or D be substituted at a later time for those courses in which the student elected the Pass/Fail option. In computing grade point averages, the P grade will not be used; an F grade will be used.

Audit

Some students may wish to enroll in a course without working for or expecting to receive formal credit. They may enroll as special audit students. New students must be eligible for admission. The application for admission, the application fee, and appropriate academic credentials are required. Students previously enrolled or concurrently enrolled in credit courses may enroll as auditors by informing registration personnel during the registration period or before the first class meeting. Changes to credit and noncredit status are prohibited after the second week of classes (first week of classes in summer sessions), unless approved by the vice chancellor for academic affairs. Fees for audit courses are the same as for credit courses. Courses completed as audits will be entered on the student's transcript with an "NC" notation for "no credit" in place of a grade. The NC notation recorded for an audited course may not be changed subsequently to a regular grade for credit.

Late Withdrawal Policy

LATE WITHDRAWAL POLICY

Students who have extenuating circumstances relating to extended illness or equivalent distress that prevent them from completing their classes and that cause them not to meet the deadline for withdrawing from classes may complete a “PETITION FOR LATE WITHDRAWAL” (obtained from the Registrar’s Office).   

• The deadlines for filing a “Late Withdrawal” petition are: March 15 for the immediately preceding fall semester; September 1 for the immediately preceding spring semester, and November 1 for the immediately preceding summer session(s). No requests for late withdrawal from terms before the immediately prior term will be accepted.  Any requests after the established deadlines must be made through the Academic Bankruptcy Policy Part A process described below.
• A desire to avoid a low grade is not an acceptable reason for requesting a late withdrawal.
• Approval is not automatic and will be based on the criteria described in the policy above. Students will be expected to provide appropriate documentation. 
• The vice chancellor for academic affairs or his/her designee will act on late withdrawal requests according to the dates, rules, and guidelines established with this policy. 
• A completed withdrawal form, if approved, will be dated and processed as of the date it was originally submitted by the student to the Office of the Registrar.

Probation, Suspension, Readmission

These policies apply to all students at IUS. The school and division deans and the director of Academic Success Center shall administer these policies for students admitted to their academic units. The director of admissions shall administer these policies as they relate to students admitted to nondegree status. A faculty may enact more stringent or more specific policies governing probation, suspension, or readmission in that school or division. Each school or division may elect, or the dean may appoint, an academic standards committee to advise the dean on questionable cases.

1. Regularly Admitted Students are those students admitted either conditionally or unconditionally to the following academic units: Arts and Letters, Business, Continuing Studies, Education, Natural Sciences, Nursing, Purdue University School of Technology, Social Sciences, and Academic Success Center.
   
   
   
   1. A student is considered to be in good standing when maintaining an overall grade point average (GPA) of 2.0 (C) or higher. A student whose cumulative GPA falls below 2.0 (C) will be placed on academic probation.
      
      
   2. When a student is placed on probation, a letter to this effect shall be mailed to the residence. When a student on academic probation raises his or her cumulative grade point average—for all work attempted at IUS and elsewhere—to at least 2.0, the student is released from probation and notified by mail.
      
      
   3. A student whose cumulative GPA is less than 2.0 (C) and who fails to make better than a C average during an academic period shall be suspended.
      
      
   4. Whenever a student is suspended, a letter to this effect shall be mailed to the current residence and a copy placed in the student’s file.
      
      
   5. A student who has been suspended for the first time may be readmitted upon successful petition to the school or division dean.
      
      
   6. A student who has been readmitted after an initial suspension and who is again suspended shall not be eligible for readmission until after a full semester (excluding summer sessions) has elapsed and then only with the permission of the school or division dean.
      
      
   7. A student admitted initially on probation shall be granted two semesters to attain a minimum GPA of 2.0. If such a student fails to attain a 2.0 GPA after two semesters, he or she shall be suspended and may not apply for readmission until after a full semester (excluding summer sessions) has elapsed.
      
      
   8. The director of the Academic Success Center may certify and transfer to the bachelor’s degree schools and divisions any student who has completed the entry requirements of his or her chosen school or division.