Student Printing (Updated Fall 2013)
Welcome to IU Print
Student printing at IU Southeast is now part of IU Print. A student ID card, known as the UCard, is required to release your print jobs.
Using IU Print, Step-by-Step:
- Send your job from a computer using the print option (Ctrl P, File Print, etc.)
- Walk over to printers and swipe UCard on preferred Print Release Station.
- See a list of prints that stay in the queue for 1 hour.
- Select proper job from list and release it to print.
- Printer prints job.
- Take print with you.
IT has installed new printers throughout the campus for both black and white and color. Each printer now has a Print Release Station (PRS) attached to it. The PRS is just a computer that shows the list of jobs to be released to print or delete. Each Print Release Station has a card swipe on top of the monitor.
When you send a print job to the printer and swipe your card at the PRS, the job will show up on the PRS monitor. It’ll stay in the queue for one hour.
Simply click and drag to select multiple prints, or delete the jobs if you change your mind. Your available print allotment shows at the bottom of the monitor. You can also print anywhere on campus, not just to the printers near the workstation.
Note: If you have just received a new UCard it will not work for an hour or two.
All students will receive $2.70 per credit hour up to a maximum of $32.50 (equal to 650 1-sided b&w pages).
Note: Print allotment funds cannot be used for any other purpose and are non-refundable.
Student accounts will automatically rollover up to $15.00 of your allotment (equal to 300 1-sided b&w pages) from Fall to Spring, and up to $15.00 from Spring to Summer. Allotments reset each Fall.
B&W = 5¢ per page
B&W Duplex = 8¢ per page
Color = 25¢ per page
Color Duplex = 45¢ per page
Printing from Personal Devices:
Currently, students may print from personal laptops using the new service. In the coming months other personal devices, such as tablets, will be able to print to the system as well.
Duplex Printing, Color Printing & Copying:
Black & White duplex prints must be released at Copy/Email/Duplex station. Copy/Email/Duplex stations are located in US100, LB200, CV112, KV207, and GC 400.
All color release stations have a duplexer installed. By default they will still print on one side but students can change that to two-sided printing.
Color printers are located in US100, LB200, CV112, KV207, LB208, and HH203.
|Black & White - Release Stations
|Black & White - Direct Print
|Color - Release Stations
|Color - Direct Print
|Black & White - Copy/Email/Duplex
Scanning to Email
There is no charge for scanning to email.
There is a fax machine in the Library copy room for public use (local/toll free/IU campus faxes only). No department on campus currently has a fax machine that students can use for long distance.
A coin-operated copier is located in the Library, room 216. Copies are 10¢ each. If you experience difficulties using the copier, please see a staff member at the circulation desk.
Student copying is also available student labs listed above.
Faculty & Staff Only
All copiers on campus are on a lease with Ikon. Each department is responsible for individual lease charges and click charges, to be paid monthly. Lease charges include all service and toner. Staples must be purchased separately. For questions concerning your bill or service please contact us at(812) 941-2329
For service or toner please call our local Ikon representative at (888) 456-6457 You will need to have your ID number available for reference..
Please order staples by using a procurement card at(888) 456-6457
All official IU Southeast printing jobs can be sent to FedEx Office for printing, copying, and finishing. Please use the website to submit all orders. If you have questions please contact us at (812) 941-2329
FedEx Office offers quick turnaround time, desktop delivery, and color printing/copying and competitive pricing.
IU Fax: From the Desktop
The IU Fax online service allows IU Southeast faculty and staff to send faxes directly from their computers via a web interface.
- This service is not available to students.
- Currently, there is no installation fee, and there are no monthly charges.
Sending faxes - How it works:
Sending is easy. Go to IU Fax (requires an IU username and passphrase). Follow the instructions to enter the sender and recipient information and then attach and upload your file. The file must be in .pdf, .doc, or .docx format.
Receiving faxes – Special setup required:
If you wish to receive inbound faxes through IU Fax, you must set up your office for this service:
- Email IU Fax Service with a Network ID (or email account) and request a new fax number—or, if you are converting from an existing fax line, provide the existing fax number. The fax line will be associated with the Network ID. Note: Using an existing fax number will disable the physical fax machine associated with that number.
- When an inbound fax is received, the Network ID or email account associated with the fax number will receive an email notification. Clicking the URL provided in the email will allow you to download the incoming fax in PDF format.
If your office group needs to monitor a particular fax line, two options exist; Email IU Fax Service with the appropriate information to set up either of them:
- Provide a group network account and an ADS security group to be associated with the fax number. Email notifications are sent to the network group account only. Each member of the ADS security group will have access via the IU Fax Service web portal to all the faxes sent to the group account.
- Mail-enable an ADS security group and provide the name of the mail-enabled security group to be associated with the fax number. Email notifications are sent to each member of the group. Each member of the ADS security group will have access via the IU Fax Service web portal.
Note: If you are a member of a group that uses group faxing, your outbound faxes will be viewable by everyone in the group.
If you encounter difficulty sending with IU Fax, it may be due to:
- Wrong number: Double-check the recipient's number.
- Busy fax machine: The fax machine you're sending to may be too busy to accept another fax. Try waiting a bit and sending your fax again.
If you’re still having trouble, contact the Help Desk at (812) 941-2447 for assistance.
For the present, analog fax lines may still be used. The current charge for analog lines is $30 per month per line. There is an installation fee of $125 for a new line. Service calls are $26 per visit.
Fax dialing from the Ricoh copiers and traditional fax machines differs slightly.
Faxing from a Ricoh Copier:
- Local Faxing: Dial 9 + 1 + [Area Code] + 7-digit number
- Long Distance: Dial 9 + 1 + [Area Code] + 7-digit number + Pause + Pause + Pause + Pause + [Long Distance Authorization Code]
- Toll Free: Dial 9 + 1 + [Area Code] + 7-digit number
Faxing from a non-Ricoh Analog Fax:
- This will vary by manufacturer, but is similar to the Ricoh. Long distance will require using the "Pause" button or the "," button; whichever is available. Non-Ricoh devices only require the use of two pauses.
- Long Distance: Dial 9 + 1 + [Area Code] + 7-digit number + Pause + Pause + [Long Distance Authorization Code]
For assistance making a long distance fax please contact the Help Desk at (812) 941-2447 or submit a ticket via the web form.