Administrative Affairs
Policies and ProceduresWELCOME TO THE ONLINE (AND ONLY) VERSION OF THE IU SOUTHEAST POLICIES AND PROCEDURES MANUAL The purpose of this web site is to provide an accessible, easy to use repository of all campus-specific policies and procedures, with links to other campus and University resources.Decorative Image

A-9. Chancellor's Advisory Council and Committees

  • Chancellor’s Cabinet is comprised of the chancellor; the vice chancellors for Academic Affairs, Student Affairs, Administration and Finance, and Alumni and Community Relations.  The Cabinet meets twice monthly or as needed and also holds off-campus retreats several times each year.  It serves as the senior planning and decision-making authority for the campus.
  • Campus Executive Council is comprised of the chancellor, the vice chancellors for academic affairs, student affairs, administration and finance, and alumni and community relations, representatives of the faculty senate, professional staff council, staff council, student government, academic deans, and other administrative officers that the chancellor may deem appropriate for service in this group.  This group meets monthly during the academic year and serves as the primary communications group for campus constituent groups.  This group is involved in agenda setting for the campus. Representatives will be selected by the constituent groups, unless otherwise designated.
  • Campus Diversity Committee – Indiana state law (IC 21-27-4-4) requires the Trustees of Indiana University to create a diversity committee on each campus to issue an annual report to the Trustees regarding findings, conclusions, and recommendations relating to each of the statutorily defined areas below.  This template was created to facilitate development of a consistent and concise report to the Trustees, which may also be shared with the Indiana Commission for Higher Education and interested members of the Indiana General Assembly.  The charge to the committee is as follows:  1) review and recommend faculty employment policies concerning diversity issues; 2) review faculty and administration and personnel complaints concerning diversity issues; 3) make recommendations to promote and maintain cultural diversity among faculty members; and 4) make recommendations to promote recruitment and retention of minority students.  Committee members include the chancellor, the vice chancellor for academic affairs, the vice chancellor for student affairs, the vice chancellor for administration and finance, the vice chancellor for alumni and community relations, the dean of student life, the director of human resources, the director of staff equity and diversity, and a student representative.
  • Chancellor’s Administrative Council is comprised of the chancellor, the vice chancellors for academic affairs, student affairs, administration and finance, alumni and community relations, the associate vice chancellor for academic affairs, and other administrative officers that the chancellor may deem appropriate for service in this administrative group.  This group meets monthly and serves as an advisory group to the chancellor.
  • Administrative Committees are advisory committees comprised of faculty, staff, and students appointed annually by the chancellor.  Committee memberships are listed in the current IU Southeast Reference Book compiled by Institutional Research.  All members of the faculty and staff are invited to offer suggestions to any committee.  Duties of administrative committees and groups are listed below:
    • Campus Budgetary Advisory Group (CBAG)
      • To provide recommendations to the chancellor and the Budget Committee on budgetary and other fiscal matters as part of the annual campus budget process and also at other times when requested.
      • To communicate with campus constituencies at IU Southeast regarding the budget, the budget process, and budget decisions.
    • Campus Facilities and Environment Committee
      • To receive and evaluate suggestions from the campus community concerning matters of safety and security and to make appropriate recommendations to the chancellor for improving conditions affecting either safety or security.
      • To evaluate the effectiveness of the assigned safety and security personnel in the performance of their duties.
      • To develop and evaluate campus policies and procedures related to campus safety and security, traffic control and parking, storage, use, and disposition of materials identified as hazardous, in compliance with the federal and state regulations.
      • To oversee compliance with OSHA regulations regarding bloodborne pathogens and to ensure that all departments in which employees are potentially exposed to bloodborne pathogens develop exposure training annually.
      • To make recommendations to the administration regarding campus buildings and their furnishings, parking areas, site development, and energy conservation.
      • To establish rules of procedure for conducting hearings regarding violations of the motor vehicle, bicycle, and traffic regulations.
      • To make recommendations about installation of technology in classrooms.
      • To oversee classroom scheduling; mediate disputes.
      • To make recommendations about furniture in classrooms.
      • To make recommendations about furniture in student study areas and lounges
    • Chancellor’s Advisory Council on Diversity
      • To advise the Chancellor and the Chancellor’s Cabinet regarding diversity plans and priorities.
      • To work with and advise coordinators on implementation of campus diversity plans.
      • To serve as a high-level think tank to make recommendations to the cabinet-level diversity leadership.
      • To provide a mechanism for information sharing and programmatic coordination of diversity efforts across the campus.
    • Enrollment Management Committee
      • To insure communication and coordination among administrative units and faculty committees whose responsibilities are directly related to enrollment management.
      • To develop and oversee implementation of specific action plans related to enrollment management and to review relevant action plans developed by administrative units.
      • To provide advice and make suggestions to faculty committees and responsible administrators regarding policies that affect enrollment management.
      • To communicate to the campus community about important issues affecting enrollment management.
    • Institutional Animal Care & Use Committee
      • To review, at least once every six months, the IU Southeast program for humane care and use of animals, using the guide as a basis.
      • To inspect, at least once every six months, all of the animal facilities, including animal study areas/satellite facilities, using the guide as basis.
      • To prepare reports of the Institutional Animal Care and Use Committee (IACUC) evaluations and submit the reports to the Institutional Official.
      • To review and investigate legitimate concerns involving the care and use of animals at the research facility resulting from public complaints and from reports of non-compliance received from facility personnel or employees.
      • To make recommendations to the institutional official regarding any aspect of the research facility’s animal program, facilities, or personnel training.
      • To review and approve, require modifications in (to secure approval), or withhold approval of those activities related to the care and use of animals.
      • To review and approve, require modifications in (to secure approval), or withhold approval of proposed significant changes regarding the care and use of animals in ongoing activities.
      • To conduct continuing reviews of activities covered by Public Health Service (PHS) policy at appropriate intervals as determined by the committee, but no less than annually.
      • To suspend an activity involving animals when necessary; take corrective action; and report to the Institutional Official funding agency, the United States Department of Agriculture (USDA), and the Office of Laboratory Animal Welfare (OLAW).
    • Marketing Advisory Committee
      • To advise University Communications staff on effectively assessing and evaluating all marketing efforts.
    • Student Computing Technology Fee Advisory Committee
      • To identify student-related computer support including new or expanded services, new or replacement equipment, and software requirements.
      • To recommend a plan of action to achieve the desired support capability.
      • To review the technology fee on an annual basis and make a recommendation to the chancellor concerning increases or decreases and the amount thereof.
    • Student Life Committee         
      • To conduct monthly review of Student Activity Fee accounts – monitor utilization and compliance, flag accounts before over-spending, and ensure utilization of all funds.
      • To make recommendation for Student Activity Fee rates for the following year:
        • Inform SGA of committee’s recommendation and solicit student input via SGA members
        • Discuss SGA input and make decision on recommendation to the chancellor
        • Report the approved Student Activity Fee allocation to the student body.
      • To conduct budget hearings for all Student Activity Fee accounts each spring semester.  Make recommendations to the chancellor for allocation of Student Activity Fee funds.  Inform student body of annual Student Activity Fee allocations.
      • To develop policy, procedures, and campus communications regarding the Learning Enrichment fund.  Establish and evaluate student travel policies and funding practices.  Make decisions on student requests using established Learning Enrichment guidelines.
      • Develop policy, procedures, and campus communications regarding the Registered Student Organization (RSO) Grant.  Make decisions on student organization requests using established RSO Grant guidelines.  V