C-13. Programs Involving Children
Any campus program that involves children under the age of 18 must comply with university policy PS-01, “Programs Involving Children.” Per the policy, such programs include “ongoing or planned events that are designed to include children such as camps, lessons, workshops, clubs, teams, projects, practices, tours, or open-houses.”
The university must ensure that all faculty, staff, students, volunteers, etc., who will be directly involved in the program have been subject to a criminal background check and sex offender registry check within the last three years. If an employee is responsible for a program with children in attendance, the following four steps must be completed in advance of the event:
- Review Policy PS-01, “Programs Involving Children.”
- Assemble a list of all faculty, staff, students, volunteers, etc., who will be directly involved with the event and send the list to Human Resources to perform the criminal background check (if applicable).
- Check each name on the list from step 2 above against the National Sex Offender Registry and document the search results.
- Instructions for checking the National Sex Offender Registry can also be found on the UPD website.
- Send the documentation of the results to the chief of university police at least two weeks prior to the event. Note: It is recommended that the results be printed to an Adobe pdf file to conserve paper.
- Add the program to the Programs Involving Children online dashboard as soon as the facility reservations are confirmed.
- The online dashboard is located in EPIC under the “Services” tab, then under “Protect IU” on the menu items located on the left side of the screen, then under the “Programs Involving Children” section.
For additional information on the PS-01 policy, please see the university policy PS-01 webpage or contact the University Police at (812) 941-2400.