Administrative Affairs
Policies and ProceduresWELCOME TO THE ONLINE (AND ONLY) VERSION OF THE IU SOUTHEAST POLICIES AND PROCEDURES MANUAL The purpose of this web site is to provide an accessible, easy to use repository of all campus-specific policies and procedures, with links to other campus and University resources.Decorative Image

C-13. Programs Involving Children

Any campus program that involves children under the age of 18 must comply with university policy PS-01, “Programs Involving Children.” Per the policy, such programs include “ongoing or planned events that are designed to include children such as camps, lessons, workshops, clubs, teams, projects, practices, tours, or open-houses.”

The university must ensure that all faculty, staff, students, volunteers, etc., who will be directly involved in the program have been subject to a criminal background check and sex offender registry check within the last five years. If an employee is responsible for a program with children in attendance, the following four steps must be completed in advance of the event:

  1. Review Policy PS-01, “Programs Involving Children.”
  2. Add the program to the Programs Involving Children online dashboard as soon as the facility reservations are confirmed.
    1. The online dashboard is located in EPIC under the "Services" tab, then under "Protect IU" on the menu items located on the left side of the screen, then under the "Programs Involving Children" section..
  3. Enter the list of all faculty, staff, students, volunteers, etc., who will be directly involved with the event into the PIC Planning Worksheet.
  4. Check each name on the list from step 3 above against the National Sex Offender Registry and record the search results in the PIC Planning Worksheet.
    1. Instructions for checking the National Sex Offender Registry can also be found on the UPD website.
    2. Send the PIC Planning Worksheet to the campus chief of police and safety at least two weeks prior to the event.

For additional information, please review the Programs Involving Children policy or contact the University Police at (812) 941-2400.

Additional Resources:

PIC Planning Worksheet

PIC Decision Matrix