Administrative Affairs
Policies and ProceduresWELCOME TO THE ONLINE (AND ONLY) VERSION OF THE IU SOUTHEAST POLICIES AND PROCEDURES MANUAL The purpose of this web site is to provide an accessible, easy to use repository of all campus-specific policies and procedures, with links to other campus and University resources.Decorative Image

D-14. Food Service

Food service is provided through the IU Southeast Conference & Dining Services organization. Conference & Dining Services also caters certain events and stipulates that individuals and/or groups are not engaged in food sales that would be considered to be in competition with the campus services.

University-related groups having a meeting or other non-public activity many provide their own refreshments while using university facilities under the following guidelines:

  • An “IU Southeast-related group” is any group directly involved or associated with the university (i.e. departments, committees, student organizations/groups, etc.).
  • The activity or event must be non-public, that is, a closed meeting open only to members of that group.
  • The event cannot be a public, advertised activity. No events listed in campus newsletters, newspapers, or bulletin boards may qualify unless the announcement specifically limits the attendance to members of the group.
  • The term “refreshments” is defined as beverages and light snacks, including soft drinks, cookies, donuts, hors d’ oeuvres.
  • All refreshment items must be store-bought, pre-packaged items.
  • When an event/meeting is to include a full meal, sandwiches, entrees, etc., all food services must be catered by Conference & Dining Services, unless mutually agreed upon by both parties.
  • The expected maximum attendance limit is 50 for groups wishing to provide their own refreshments. Any meeting where 51 people or more are expected must have all food service (including beverages) catered by Conference & Dining Services.
  • Under no circumstances may a group have an activity catered by any catering operation other than the designated food service provider, unless mutually agreed upon by both parties. All such requests must be made in writing through the Conference & Catering office. If approved, Conference & Catering is authorized to charge the group a fee for any additional items they request (i.e., napkins, cups, paper plates, etc.).
  • All non-university groups using university facilities shall be required to use Conference & Dining Services. At no time shall any group, university or non-university, utilize a caterer other than Conference & Dining Services. Exceptions to this paragraph shall be made in writing and agreed upon by the Conference & Catering manager.
  • All catering orders require a two week notice with final counts submitted to the Conference & Catering office at least three (3) business days in advance of the event.
  • Contact the Office of Conference and Catering at (812) 941-2155 for detailed procedures and requirements which are subject to change.