Administrative Affairs
Policies and ProceduresWELCOME TO THE ONLINE (AND ONLY) VERSION OF THE IU SOUTHEAST POLICIES AND PROCEDURES MANUAL The purpose of this web site is to provide an accessible, easy to use repository of all campus-specific policies and procedures, with links to other campus and University resources.Decorative Image

G-8. The Paul W. Ogle Cultural and Community Center

General Statement of Policy:

The Ogle Center serves the internal and external communities, providing facilities for music, theater, and fine arts performance, for shows and other entertainment, and for conferences, seminars, workshops, and other gatherings. Scheduled programs, special events, and other activities must be in keeping with the mission and purpose of the University, reflecting high academic, aesthetic, and educational qualities for which the University is known. It is expected that users of the Ogle Center respect the physical integrity of the building.

Scheduling Priorities:

Scheduling of Ogle Center facilities is the responsibility of the Ogle Center Manager. The Paul W. Ogle Cultural & Community Center Venue Request should be completed and returned to the Ogle Center Manager. The electronic form can be accessed online from the Ogle Center website. The first priority is the scheduling of academic activities of the music, theater, and fine arts departments. The second priority is the scheduling of community arts groups, outside shows, and other contract engagements. The third priority is the scheduling of internal and external seminars, workshops, and other activities. Once an event is scheduled and confirmed, it cannot be changed without authorization by the administration prior to schedule confirmation, negotiation can and should be used to promote the best use of the Center when there are conflicting requests.

Booking Procedures:

Procedures and deadlines for booking events are designed to facilitate the smooth operation of the Center. Most of the programs and activities will take place in one of the five main venues of the Center, namely, the Richard K. Stem Concert Hall, the Robinson Theater, the Recital Hall, the Ronald L. Barr Art Gallery, or the Amphitheater. Requests for scheduling the facilities are given to the Ogle Center Manager, who makes the decision in coordination with the dean of Arts and Letters no later than July 1 of each year, the Music, Theater, and Fine Arts Departments will notify the building manager of needed dates for the year which begins on July 1 of the following year. For example, the departments would notify the manager of needed dates for 2013-2014 by no later than July 1, 2012. This will enable the manager to begin scheduling performing arts groups and entertainment shows a year in advance of the performance. Some agents book their artists two or three years in advance. Bookings for corporate groups, university groups, and others that want to schedule the facilities for events such as seminars, luncheons, workshops, and meetings will begin July 1 for the coming year, and will continue as needed throughout the year as facilities are available.

An appropriate fee schedule for labor reimbursement and use of the facilities is developed by the Ogle Center Manager and distributed to external and internal groups who are prospective clients. This fee schedule will be available by July of each year.

The Ogle Center Manager:

The Ogle Center manager has responsibility for the overall operation of the venues and other facilities in the Center, including safety and fire code enforcement. The manager oversees both the operating budget and the auxiliary budget. The manager supervises the technicians and the ticket sales manager and develops the programming for the season with the help of staff and the Ogle Center Advisory Committee. The manager markets and advertises the activities and events that take place and secures funding for the Center in the form of gifts, ad sales, and sponsorships.