Administrative Affairs
Policies and ProceduresWELCOME TO THE ONLINE (AND ONLY) VERSION OF THE IU SOUTHEAST POLICIES AND PROCEDURES MANUAL The purpose of this web site is to provide an accessible, easy to use repository of all campus-specific policies and procedures, with links to other campus and University resources.Decorative Image

H-3. University Vehicles and Commercial Rental Vans

Arrangements for the rental of cars and passenger vans can be made by following the instructions on the Travel Management website.

Truck and cargo van rental arrangements can be made by contacting the Physical Plant office at (812) 941-2330. Please provide the following information: date and time required, date and time of return, destination, type of vehicle needed, driver name and account to be charged.

Any person driving a rental vehicle must be an eligible university employee, at least 18 years of age, or an IU Southeast student, at least 21 years of age, and have a valid operator’s license. In order for employees or students to be eligible to request and drive a rental vehicle, the requestor's driver's license information must be submitted on the Authorization Form for Motor Vehicle Records Check, found on IU's Office of Insurance, Loss Control & Claims website at least two weeks prior to the first-time use of a vehicle. Failure to do so could result in the requestor being denied the use of a university vehicle or could delay the release of the vehicle. Please see IU policy FIN-INS-07 for further information.

The driver is expected to replace fuel and to see that the vehicle is returned in as good condition as it was when received.