Class Withdrawal / Drop / Add

Student Responsibility

A student should NOT attend a course in which he or she is not officially enrolled.  Doing so can be construed as an act of academic dishonesty or as a theft of services and could be subject to appropriate disciplinary or legal sanctions.  Students are encouraged to pursue the deferred payment options available through the Bursar's office if needed.

Students who alter their original schedules, whether by personal incentive or by University directive, must do so officially by the procedures outlined below. Failure to assume this responsibility may jeopardize a student's academic record by incurring a grade of "F" in a course improperly dropped and/or by not receiving credit for a course improperly added.

Registration Agreement

Upon registration, the University reserves specific class space for you and commits resources to provide the instruction you have selected.  On your part, you assume the responsibility for paying those course fees or for notifying the University if you decide not to attend. 

Your registration will NOT automatically be cancelled for nonpayment of fees.  You must either pay your fees or, if you do not intend to return to IU Southeast for the semester, cancel your registration by the first week of classes.  By doing this you release your class spaces in time to be available to other students.

If you are not planning on attending classes, please withdraw before the end of the 100% refund period.  For all fee payment due dates and associated billing information, please go to the Bursar's website.


Early (Priority) Registration - this is the first opportunity for students to register for a future semester.  Duration is a two-to-three week time period.

  • Currently enrolled degree-seeking graduate and undergraduate students may register.  In addition, degree-seeking students who have attended IUS during the immediate past academic year may also register at this time.
  • Registration appointment required.
  • Class Permission cards are required to add courses identified in the Schedule of Classes as "RSTR" or "PERM" (restricted or permission of department/instructor)
  • You cannot register prior to your Registration Appointment
  • You may register or change your schedule anytime after your Registration Appointment.
  • Register through the Student Center in OneStart using your username and passphrase for access.
  • Consult with your academic advisor and review your AAR (Academic Advising Report) to determine the classes you need to meet degree requirements.
  • Inter-campus transfer, visiting, and non-degree students may register during Open Registration.

Registration Appointment

  • is a specific date/time automatically assigned to students to enable them to begin the registration process. 
  • is NOT an advising appointment.
  • is assigned only to degree-seeking students who have enrolled at IUS during the immediate past academic year
  • is determined by the total number of credit hours earned by each student; the higher the number of credit hours completed, the earlier the registration appointment.
  • can be found through the Student Center in OneStart, accessing the Enrollment Dates section (click on details for time).
  • can be seen approximately two weeks prior to the first day of Early Registration.

Open Registration - registration period that is available to all students.   Note:  beginning first-year students must attend a STAIR (Success through Advising, Information, and Registration) session prior to registration.

  • First available opportunity to register for formerly enrolled students, intercampus transfer students, visiting and non-degree seeking students, newly admitted Graduate students.
  • Class Permission cards are required to add courses identified in the Schedule of Classes as "RSTR" or "PERM" (restricted or permission of department/instructor).
  • Register through the Student Center in OneStart using your username and passphrase for access.
  • You may change your schedule anytime through the end of the first week of class without occurring additional fees.  Refer to academic calendar for appropriate term and specific dates.
  • A registration appointment is not required.
  • Consult with your academic advisor and review your AAR (Academic Advising Report) to determine the classes you need to meet degree requirements.

Late Registration - registration period that begins on the 1st day of classes

  • Late Registration Fee is assessed.
  • Register through the Student Center in OneStart using your username and passphrase for access.
  • Beginning with the 2nd week of classes, all added courses must be processed in the Registrar's Office, US 107; a Class Permission card is required.
  • Consult with your academic advisor and review your AAR (Academic Advising Report) to determine the classes you need to meet degree requirements.

After the end of all fee refund periods, a student cannot expect to be allowed to enroll in a course for the current term.  Any exceptions to this policy would be for extra-ordinary, well-documented circumstances only; and will require the approval of the instructor, the dean of the school offering the course, and the Vice Chancellor for Academic Affairs.  In addition, students in Arts & Letters need the signature of the Program Coordinator.  [Note:  a "Late Add" form can be picked up the Registrar's Office, UCS 107.]

A student should NOT attend a course in which he or she is not officially enrolled.  Doing so can be construed as an act of academic dishonesty or as a theft of services and could be subject to appropriate disciplinary or legal sanctions.  Students are encouraged to pursue the deferred payment options available through the Bursar's office if needed.

Adding courses beginning the 2nd week of classes during a fall, spring, or summer terms.

  • a schedule adjustment fee is assessed for each course added.
  • Class Permission cards are required for each course added.
  • All added courses must be processed in the Registrar's Office, 107 University Center South.
  • For courses meeting during "non-standard" weeks, students can register in OneStart until the first day of class.


Class Permission - required for courses under the following circumstances

  • Classes designated with PERM (permission)
  • Exceeds credit-hour limit for enrollment - requires School/Division permission to override
  • Closed class (reached maximum enrollment) - requires School permssion to override
  • Over-ride (waive) prerequisites - requires permission from department/School offering the course
  • Over-ride Time Conflicts (requires the signature of both instructors).  Note:  Students in Arts & Letters must also have the signature of the Program Coordinator of the department.
  • Closed Class - requires permission from the instructor of course or School/Division [Note:  students in Arts & Letters must also have the signature of the Program Coordinator.]
  • Prior to the start of classes and until the end of the first week of classes, the form is processed in the School/Divisional Offices.  Students still MUST REGISTER for the course using OneStart.
  • After the first week of classes, the Class Permission form must be taken to the Registrar's Office, US107, for processing.  Students still MUST REGISTER for the course using OneStart.
  • Print a copy of your Class Schedule to verify course has been added.


Class Restrictions (RSTR)

  • Classes designated with RSTR (restriction)
  • Used with a class is restricted to a specific population of students (example:  only ENGLISH majors; only FIRST-YEAR students)
  • If you satisfy the restriction, you will be allowed to register in the course.
  • If you do not satisfy the restriction, you will not be allowed to register; in certains cases you may be allowed to go ahead and take the course; but you will need to have your advisor assist you in gaining access to the course.

Class Withdrawal/Class Drop

Any student can drop one or more classes until the end of the tenth week of a semester or the fourth week of a summer session--commonly known as the "Last Day to Withdraw."  (For courses meeting on non-standard dates, completion of two-thirds of the session is the guideline for withdrawing from a course.

Required Approvals and Grades (for 14-week semester classes or 6-week summer session classes)

Before the First Day of Classes - Students will make any and all changes through the Student Center in OneStart with their username and passphrase for access. 

  • Signatures Required: None
  • Grade Assigned: None
  • Study List: Class will be deleted from your academic record
  • Official Transcript: Class will not appear
  • Refund:  100% refund of credit hour and directly related fees upon proper withdrawal from course work.

First Week - Students will make any and all changes through the Student Center in OneStart with their username and passphrase for access. 

  • Signatures Required: None
  • Grade Assigned: None
  • Study List: Class will appear with Dropped status
  • Official Transcript: Class will not appear
  • Refund:  100% refund (courses that meet 5 to 16 weeks in length) of credit hour and directly related fees upon proper withdrawal from course work.

Second Week of Classes through the Last Day to Withdraw

Electronic Drop (eDrop) is the only source used for dropping a class(es).  After you submit your electronic eDrop request, it will be automatically reflected in your class schedule.  In addition, you will be notified through your IUS email account.

  • Signatures Required: None
  • Grade Assigned: a grade of W (withdrawal) will be automatically assigned
  • Study List: Class will appear with Enrolled status and a grade of "W"
  • Official Transcript: Class will appear with a grade of "W"
  • There is a loss of course fees when dropping classes after the 1st week.  Note:  Refund percentages are based on the number of weeks (days) a course meets.  Please refer to the Bursar Fee Refund schedule for percentage refund amounts.

Last Day to Withdraw

Electronic Drop (eDrop) is the only source used for dropping a class(es).  After you submit your electronic eDrop request, it will be automatically reflected in your class schedule.  In addition, you will be notified through your IU Southeast email account.

  • Regular semester (14 weeks plus final) - end of the tenth week of classes
  • Seven-week courses - completion of two-thirds of the session
  • Summer terms - end of the fourth week of a summer session
  • Non-standard courses - see the Registrar's Office, US107 for dates
  • Grade Assigned: a grade of W (withdrawal) will be automatically assigned
  • Study List: Class will appear with Enrolled status and a grade of "W"
  • Official Transcript: Class will appear with a grade of "W"
  • Will not generate a fee refund

Late Withdrawal Policy 

Students who have extenuating circumstances relating to extended illness or equivalent distress that prevent them from completing their classes and that cause them not to meet the deadlines for withdrawing from classes may complete a Petition for Late Withdrawal (obtained from the Office of the Registrar, USC 107).

  • The deadlines for filing a Petition for Late Withdrawal are March 15 for the immediately preceding Fall semester; September 1 for the immediately preceding Spring semester; and November 1 for the immediately preceding Summer session(s). No requests for late withdrawal from terms before the immediate prior term will be accepted. Any requests after the established deadlines must be made through the Academic Bankruptcy Policy Part A process.
  • A desire to avoid a low grade is not an acceptable reason for requesting a late withdrawal.
  • Approval is not automatic and will be based on the criteria described in the policy. Students will be expected to provide appropriate documentation.
  • The Vice Chancellor for Academic Affairs or his/her designee will act on late withdrawal requests according to the dates, rules, and guidelines established with this policy.
  • A completed withdrawal form, if approved, will be dated and processed as of the date it was originally submitted by the student to the Office of the Registrar.

Financial Aid Eligibility

If you are receiving any financial aid, be sure to consult with the Financial Aid Office prior to completing your class withdrawal/class drop to determine if dropping the class will affect your aid. Similarly, if you are required to maintain a certain enrollment level, such as full-time, for purposes of being carried on a health insurance policy or to receive VA benefits, be sure to check to see if a class drop will affect your eligibility status.

Students who accumulate an excessive number of W grades on their records may be deemed as not meeting standards of academic progress SAP) toward their degree. If such a determination is made, these students may be blocked from registering by their school and may risk restrictions or loss of financial aid.

Tuition Refunds

 The amount of tuition refunded is based on the date of formal withdrawal. For further details, visit the Bursar page on procedures for filing an appeal for refund of fees.