MEETING MINUTES 1998
February
STAFF COUNCIL MINUTES
February 18, 1998
The meeting was called to order by Vice President Vickie Jensen. She requested Nadine Brown to take roll.
Members Present:
Teresa Andrews, Nadine Brown, Kim Draughn, Donna Harvey, Vickie Jensen, Lisa Ruddell, Rita Seelye, Trudy Walter, Jesse Zurschmeide, Kim Wells (for Margie Wilcoxson)
Members Absent:
David Kaiser, Libby McMahan, Rick Reynolds, Dodie Swords-Simms, Margie Wilcoxson
The November 19, 1997 minutes were read. Kim Wells made a motion to approve the
minutes. Donna Harvey seconded the motion. All were in favor.
The January 28, 1998 minutes were read. Trudy Walter made a motion to approve the
minutes. Rita Seelye seconded the motion. All were in favor.
The treasurer's report was given by Teresa Andrews.
Total all accounts: $1,040.72
Kim Wells made a motion to approve the treasurer's report. Rita Seelye seconded the
motion. All were in favor.
Old Business:
The Rainy Day Fund fund-raisers was discussed. Jesse Zurschmeide made a motion to
incorporate a Rainy Day Fund promotion for Market Day for the most appropriate profitable
opportunity. Donna Harvey seconded the motion. All were in favor.
Re-examination of the current weather policy was discussed. After discussion, it was
decided that a memo would be drafted and brought to the next month's meeting.
New Business:
Donna Harvey attended the Human Resources Continuous Improvement focus group meeting
and tours of the campus were discussed. In the past, it was a policy that Staff Council
would take new employees on a tour around campus. A reminder is to be sent to Human
Resources of the policy and to inquire as to the status of the tours.
The Cancer Walk-A-Thon scheduled for May 15th & 16th was discussed. A $100 entry
fee is required for each team. After discussion, Trudy Walter made a motion to pay the
$100 entry fee to sponsor the IUS Staff Council as a team for the Cancer Walk-A-Thon.
Donna Harvey seconded the motion. All were in favor. More information will follow on this
project.
Kim Wells made a motion to adjourn the meeting. Rita Seelye seconded the motion. All
were in favor.
Meeting adjourned.
Nadine Brown, Secretary
The next Staff Council Meeting: 3/18/98
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MARCH:
STAFF COUNCIL MINUTES
March 25, 1998
President Rick Reynolds called the meeting to order.
Members Present:
Teresa Andrews, Nadine Brown, Brenda Callahan (for Libby McMahan), Kim Draughn, Vickie
Jensen, Rick Reynolds, Lisa Ruddell, Rita Seelye, Trudy Walter, Margie Wilcoxson
Members Absent:
Donna Harvey, David Kaiser, Libby McMahan, Dodie Swords-Simms, Jesse Zurschmeide
The December 17, 1998 minutes were read. Trudy Walter made a motion to approve the
minutes. Teresa Andrews seconded the motion. All were in favor.
The February 18, 1998 minutes were read. Teresa Andrews made a motion to approve the
minutes with amendments. Lisa Ruddell seconded the motion. All were in favor.
Teresa Andrews gave the treasurer's report. Total all accounts $1,123.80. Margie
Wilcoxson made a motion to approve the treasurer's report. Brenda Callahan seconded the
motion. All were in favor.
Ideas for funding the Rainy Day Fund during the summer months was discussed. Funds from
Market Day will continue through May and it was decided to make a decision on summer
funding at that time.
Old business:
Vickie Jensen drafted a letter at the request of Staff Council to submit to Chancellor
Richardson regarding the current weather policy. Lisa Ruddell made a motion to accept the
letter as written. Kim Draughn seconded the motion. All were in favor.
A decision was made to continue Market Day the same day of the month for the next year.
Lisa Ruddell and Vickie Jensen will work on promotional advertising to make the campus
community aware of the various uses of the funds from this very important project.
Trudy Walter reported that 3 teams have been formed for the Cancer Walk-A-Thon and she
has received very cooperative, positive response for the event.
Rick Reynolds reported that Jesse Zurschmeide has agreed to be the Staff Council
representative to attend Faculty Senate meetings due to schedule conflicts for Rick to
attend.
Staff Council election committee was discussed. Kim Draughn made a motion to nominate
Teresa Andrews as chair for the election committee for Staff Council members. Margie
Wilcoxson seconded it. All were in favor.
Vickie Jensen made a motion to adjourn the meeting. Kim Draughn seconded the motion.
All were in favor.
Meeting adjourned.
Nadine Brown, Secretary
THE NEXT STAFF COUNCIL MEETING:
April 15, 1998 - 1:30 PM Alumni Room
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APRIL:
STAFF COUNCIL MINUTES
April 15, 1998
The meeting was called to order by President Rick Reynolds.
Members Present:
Rick Reynolds, Vickie Jensen, Teresa Andrews, Nadine Brown, Kim Draughn, Donna Harvey,
David Kaiser, Brenda Callahan (for Libby McMahan), Lisa Ruddell, Rita Seelye, Dodie
Swords-Simms, Trudy Walter, Lee Bennett (for Margie Wilcoxson), Jesse Zurschmeide
Members Absent:
Libby McMahan, Margie Wilcoxson
The March 25, 1998 minutes were read. Trudy Walter made a motion to approve the
minutes. Donna Harvey seconded the motion. All were in favor.
The Treasurer's report was given. Total all accounts: $1,107.51.
Old Business:
Vickie Jensen reported that dates for Market Day for the upcoming year had been
submitted for approval. An e-mail will be sent regarding Rainy Day summer funding.
The letter regarding the current weather policy has been sent to Chancellor Richardson.
Teresa Andarews has received the paperwork for processing by the Staff council Election
Committee.
New business:
There was discussion regarding the priveleges of persons who substitute for Staff
Council members. As stated in the by-laws, "The substitute shall represent the
member's classification (i.e. CL/TE/SM) and shall have all the voting privileges of the
member during the meeting".
Concern was expressed regarding recent fund drives. After discussion, it was tabled
until the next meeting.
A motion was made by Vickie Jensen to adjourn the meeting. Brenda Callahan seconded the
motion. All were in favor.
Meeting adjourned.
Nadine Brown, Secretary
THE NEXT MEETING WILL BE:
MAY 20, 1998 - ALUMNI ROOM - 1:30 PM
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MAY:
Minutes unavailable.
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JUNE:
Two meetings this month, June 11 (special
meeting) and June 24.
Special Meeting with Chancellor Richardson
The meeting was called to order by President Rick Reynolds. He asked for a motion to
suspend the rules. Vickie Jensen made a motion to suspend the rules. Lisa Ruddell seconded
the motion. All were in favor.
Rick Reynolds made opening statements stating the purpose of the special meeting was to
express concerns by the staff regarding compensation. He thanked Chancellor Richardson for
coming to the meeting to hear and discuss concerns of the staff.
Questions and concerns that have been brought to members of the Staff Council are:
- Salary increases: concern was expressed regarding the string of 3% raises over the
past few years. Staff feel perhaps we are losing ground. Enrollment is increasing and
there is the feeling that this should be a time of compensation.
- Entry level salary: concern was expressed regarding new employees who are being
hired into a classification at a higher, mid-range level rather than an entry level
salary.
- Catastrophic circumstances: the issue of a sick bank to help staff with catastrophic
circumstances was also rediscussed.
Rick asked Staff Council members if anyone else had issues which had been brought to
them. Jesse Zurschmeide commented about the issue of health care costs, the rising out of
the pocket costs for staff.
After opening statements, Rick Reynolds opened the meeting to Chancellor Richardson.
In opening comments, Chancellor Richardson stated that he is aware of and concerned
about the issue of compensation. Enrollment had declined in the past few years and is now
on the increase and the funding based on that enrollment has balanced out to about the
same amount. The Chancellor's first goal is to continue to improve enrollment to gain
resources that were lost on the base budget. Although enrollment will effect the
percentage of salary raises over time, inequities can be and have been corrected.
Regarding the insurance issue, Chancellor Richardson stated that the insurance was
negotiated by IU as a whole and not as an individual campus.
Regarding the sick bank issue, Chancellor Richardson stated that while he has not been
successful so far, he will continue to address the issue.
The Chancellor stated that he can't make definitive promises but will continue to
strive toward progress.
The meeting was then opened for questions and comments.
Vickie Jensen asked about the possibility of a response committee on tragic situations
to give statements regarding facts surrounding these situations.
Rick Reynolds also presented concerns which were brought to him regarding excessive
requests for donations which staff have received and some feel that they are not in a
position economically to donate.
Janet Cooper commented about the medical plans structure. The staff is absorbing more
of the premium increase now than in the past. Chancellor Richardson understands the
concerns about the fairness of the health care plan and will share the staff concerns and
take them to the appropriate people.
In discussion, it was asked how do we express our concerns properly and Chancellor
Richardson said to present our concerns to him in writing for presentation to the
appropriate people. The staff may also present their concerns to the Budget Advisory
Committee.
Rick Boyer asked about the percentage of salary increases in regard to Faculty,
Professional Staff, and Staff. Chancellor Richardson said that the percentage of salary
increase was awarded to division deans for distribution within the division for faculty
& professional staff based on performance evaluations; however there were strict
guidelines for staff increases.
Rick Reynolds commented that it had been expressed to him that perhaps an hourly rate
of salary increase as opposed to a percentage increase might be a consideration.
Vickie Jensen asked about the possibility of a longevity bonus. Chancellor Richardson
said this could be done at a campus level and that he would take it into consideration.
Inclosing comments, Chancellor Richardson reemphasized that he does understand and
shares the concerns of the staff and will do all he can to address these concerns.
Rick Reynolds thanked the Chancellor for meeting with the staff to listen and comment
on their concerns.
Vickie Jensen made a motion to adjourn the meeting. Lee Bennett seconded the motion.
All were in favor.
Meeting adjourned.
Nadine Brown
Secretary
[ Top ]
The meeting was called to order by President Rick Reynolds.
Members Present:
Rick Reynolds, Vickie Jensen, Nadine Brown, Kim Draughn, David Kaiser, Lisa Ruddell,
Dodie Swords-Simms, Trudy Walter, Jesse Zurschmeide, Lee Bennett, Karen Webb (for Rita
Seelye), Brenda Mayfield (for Margie Wilcoxson)
Members Absent:
Teresa Andrews, Donna Harvey, Rita Seelye, Margie Wilcoxson
The minutes from the June 11, 1998 special meeting with Chancellor Richardson were
read. Lisa Ruddell made a motion to approve the minutes with corrections. Vickie Jensen
seconded the motion. Everyone was in favor.
The treasurer's report was given by Vickie Jensen. Total all accounts: $1,659.95. The
treasurer's report was accepted as read.
Old Business:
the special meeting with Chancellor Richardson was discussed and it was felt that there
was not a lot of substantive progress made. Rick received a letter from the Chancellor
restating his position and his commitment to proceeding with the concerns expressed by the
staff.
Janet Cooper has offered to contact other institutions in regard to their insurance
programs and get specific examples for reference. She requested the assistance of staff
council members. Trudy Walter and Dave Kaiser have agreed to assist Janet in this
endeavor.
Vickie Jensen will send the Chancellor a memo regarding a longevity bonus survey.
Dave Kaiser reported that the funds allocated to purchase refreshments for the Quality
Initiative meetings will not be needed. Chancellor Richardson will take care of the
funding. The check had not been written so the disbursement had not been made.
New Business:
Rick Reynolds presented information regarding an emergency help need for a staff
person. After discussion, a motion was made by Vickie Jensen to give a care gift in the
amount of $100. Kim Draughn seconded the motion. All were in favor.
Nadine Brown distributed a "Thank You" card received from Janie Endris
thanking the Staff Council for the flower basket and thoughtfulness during her recent
injury.
Lisa Ruddell reported on the upcoming community Market Day sale to be held at Northside
Christian Church on Grant Line Rd., Tuesday, July 21st between 5-6 PM. Vickie Jensen and
Rick Reynolds volunteered to help with the sale which will provide funds for Staff
Council. Vickie Jensen also reported that the dates have been confirmed with Market Day
for the upcoming school year. It will again be the third Monday of each month.
Jesse Zurschmeide offered to create a Web page for Staff Council with pertinent
information to be accessed by staff. It was received very favorably.
Staff Council picnic was discussed. Vickie Jensen and Lisa Ruddell will organize the
arrangements. A tentative date of August 14th has been set. Staff Council will provide the
brownies.
Rick Reynolds thanked everyone for coming. Lisa Ruddell made a motion to adjourn the
meeting. Jesse Zurschmeide seconded the motion. All were in favor.
Meeting adjourned.
THE NEXT STAFF COUNCIL MEETING WILL BE:
July 15, 1998, 1:30, ALUMNI ROOM
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JULY:
STAFF COUNCIL MINUTES
July 15, 1998
Members Present:
Rick Reynolds, Vickie Jensen, Nadine Brown, Teresa Andrews, Lee Bennett, Kim Draughn,
Donna Harvey, David Kaiser, Lisa Ruddell, Rita Seelye, Trudy Walter, Jesse Zurschmeide
Members Absent:
Dodie Swords-Simms, Margie Wilcoxson
The meeting was called to order by Rick Reynolds.
The June 24, 1998 minutes were read. Vickie Jensen made a motion to approve the minutes
as read. Donna Harvey seconded the motion. All were in favor.
Teresa Andrews gave the treasurer's report. Total all accounts: $1,541.54. Donna Harvey
made a motion to approve the treasurer's report. Lee Bennett seconded the motion. All were
in favor.
Old Business:
Jesse Zurschmeide presented a very impressive layout of the new Staff Council Web Page
for verification of information.
Rick Reynolds gave an update regarding the health insurance. Janet Cooper is still
compiling the information. Rick suggested that Staff Council have a special meeting to
hear the report due to the lengthy details involved. Staff Council will receive notice as
soon as the date is set.
Vickie Jensen reported that the memo regarding a longevity bonus survey has been sent
to Chancellor Richardson and awaiting response.
Rick Reynolds reported that the emergency help that was give to the staff person was
very much appreciated and they wished to thank everyone for their care & concern.
Staff Council picnic date is confirmed for August 14th, 11pm-1pm in the Hoosier room.
It will be the usual menu with Staff Council (new & old) providing brownies. Rick
Reynolds, Dave Kaiser & Jesse Zurschmeide will be in charge of the grill.
Committee assignments were discussed. Keith Cornille has requested a list of names from
which Staff representatives will be chosen for the Quality/Service Committee. Rick also
needs nominations for other committee appointments to be made in the next several weeks.
Kim Draughn & Rita Seelye accepted nomination for the Quality/Service Committee.
Vickie Jensen reminded everyone of the community Market Day to be held at Northside
Christian Church on Tuesday, July 21st, between 5-6pm. They will have a semi trailer with
extras for anyone who may not have placed an order earlier.
Next month will be the Staff Council organizational meeting. Rick Reynolds thanked
everyone on Staff council for their support and assistance during this past year.
Dave Kaiser made a motion to adjourn the meeting. Lisa Ruddell seconded the motion. All
were in favor.
Nadine Brown
Secretary
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AUGUST:
Staff Council Minutes
August 19, 1998
Members Present:
Rick Reynolds, Vickie Jensen, Nadine Brown, Teresa Andrews, Lee Bennett, Kim
Draughn, Donna Harvey, David Kaiser, Lisa Ruddell, Trudy Walter, Jesse Zurschmeide, Sandy
Forrest, Jane Loney, Stacey Russell, Rita Seelye
Members Absent:
Dodie Swords-Simms, Margie Wilcoxson, Juli Crecelius,
Rick Reynolds called the meeting to order.
The July 15, 1998 minutes were read. Vickie Jensen made a motion to approve the
minutes as read. Lisa Ruddell seconded the motion. All were in favor.
The Treasurer's report was given by Teresa Andrews. Total all accounts:
$1,624.79. Jesse Zurschmeide made a motion to approve the treasurer's report. Donna
Harvey seconded the motion. All were in favor.
Old Business:
Rick Reynolds will schedule a meeting regarding the health insurance issue
within the next week. He will notify Staff Council of the date.
Vickie Jensen reported that Chancellor Richardson had responded to the memo
regarding a longevity bonus. She had a meeting with Ann Lee and Mark Mixner. Mark Mixner
requested that Vickie ask Staff to submit reasons to justify the longevity bonus by tying
it into the Quality Performance Initiative. Mark said it will be November before he makes
a decision.
Rick thanked Vickie Jensen and Lisa Ruddell for the excellent job they had done
organizing the Staff Council picnic. The picnic is made possible as a result of Market
Day. The winners of the parking permits were: Brenda Callahan, Library and Sue Harrington,
Bursar's office.
The staff responded to Rick's request for nominations for committee
appointments and those names have been submitted.
Vickie Jensen reported that Staff Council had earned $83.00 from the Market Day
community sale. The month of September is Mission possible. If we have a 20% increase in
orders (97 orders) , we will earn $100 bonus which will go toward the Rainy Day fund.
Rick Reynolds again thanked all who had served in offices this past year. He
gave a special thanks to Vickie Jensen for all of her assistance to him as President as
well as her many years of excellent service on Staff Council.
Vickie Jensen made a motion to adjourn the first half of the meeting. Teresa
Andrews seconded the motion. All were in favor.
The new council was called to order by Rick Reynolds.
Rick opened the floor for nominations for the new officers for the upcoming
1998/99 year.
Lisa Ruddell made a motion to nominate Teresa Andrews as Treasurer. Lee Bennett
seconded the motion. All were in favor.
Nadine Brown made a motion to nominate Jesse Zurschmeide as secretary. Donna
Harvey seconded the motion. All were in favor.
Donna Harvey made a motion to nominate Trudy Walters as Vice President. Lisa
Ruddell seconded the motion. All were in favor.
David Kaiser made a motion to nominate Rick Reynolds as President. Lisa Ruddell
seconded the motion. All were in favor.
Jesse Zurschmeide made a motion to accept the slate of nominees for the offices.
Nadine Brown seconded the motion. All were in favor.
New business:
Rick Reynolds wants to establish a long term agenda for the upcoming year. Dave
Kaiser recommended we send an e-mail to staff to solicit ideas to go on the agenda. Rick
said that he would do that.
Rick Reynolds welcomed the new Staff Council officers:
- Rick Reynolds - President
- Trudy Walter - Vice President
- Jesse Zurschmeide - Secretary
- Teresa Andrews - Treasurer
Trudy Walters made a motion to adjourn the meeting. Dave Kaiser seconded the
motion. All were in favor.
THE NEXT STAFF COUNCIL MEETING WILL BE SEPTEMBER 16, 1998. ROOM TO BE ANNOUNCED.
Nadine Brown
Secretary
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SEPTEMBER:
STAFF COUNCIL MINUTES
September 16, 1998
Members Present:
Teresa Andrews, Lee Bennett, Nadine Brown, Juli Crecelius, Kim Draughn, David Kaiser,
Jane Loney, Lisa Ruddell, Stacey Russell, Trudy Walter, Jesse Zurschmeide
Members Absent:
Sandy Forest, Donna Harvey, Rick Reynolds
Guests:
None in attendance.
Vice-president Trudy Walter called the meeting to order and asked Jesse Zurschmeide to
take roll.
The August 19, 1998 minutes were read, noting corrections as submitted by Staff Council
members.
Teresa Andrews treasurer's report 8/18/98 - 9/15/98
Total all accounts $1,050.43
Nadine Brown made a motion that the treasurer's report be approved. Kim Draughn
seconded the motion. All were in favor.
Lisa Ruddell reported that the orders for Market Day did not reach our goal for the
extra bonus, however, we did very well.
Teresa Andrews brought up a pressing issue regarding the need for possible staff names
to be submitted for upcoming University Committee assignments. She indicated that there is
a need for staff-member representation on the Budget Advisory Council and on the Equity
and Diversity Council. It was stressed that these staff-member representatives don't
have to be Staff Council members. Trudy Walter will discuss the problem with Rick Reynolds
and devise a means to obtain the needed staff representatives.
Old Business:
Trudy Walter brought up the topic of the "long term goals" for IUS Staff
Council which Rick Reynolds had discussed in our August meeting. In the ensuing discussion
Dave Kaiser mentioned that Rick had intended to transmit an e-mail message to IUS staff to
solicit ideas, but had been unable to due to complications with the newly upgraded e-mail
system. Council members brainstormed several topics pertinent to the IUS Staff Council
Long Term Goals and came up with the following items for consideration.
- There is a need to continue our push for higher raises. Lisa Ruddell described the
Courier- Journal news article published Wednesday, Sept. 16, 1998. The article described
the propensity for Louisville area business to match the 4.2% U.S. average. The article
has been included in the minute book.
- Longevity raises remained present in Staff Council member's discussion. Our mandate
by Mark Mixner to develop pertinent justifications that tie the longevity bonus to the
Quality Performance Initiative engendered lively discussion. A proposal was made to send
e-mail to staff as a means to obtain additional ideas to draw the two elements together.
- Insurance Rates / Healthcare Topic was recommended to be included in the list of
"long term goals" that the Staff Council will pursue. More follow-up on the
issue of cost shifting health insurance increases to the employee is needed.
- A request was made to generate an agenda prior to the meetings and to make it
available to all staff so those who have concern about specific topics will be alerted in
sufficient time to be able to attend a Staff Council meeting.
- A proposition to request a Staff Retreat was put forward. In general discussion some
of the characteristics of the proposal was described, some remained in flux. Since they do
a retreat for the administrators, the staff should be given the same opportunity. Timing
of the event would need to be at a time when the schedules of Clerical, Technical and
Service / Maintenance personnel would be less busy. Suggested time was in the summer prior
to fall.
- In consideration of confidentiality and personal privacy, a proposal to bring back
the custom of placing paychecks in windowed envelopes was submitted.
- A request was made to provide the full IUS staff the opportunity to see the minutes
in advance of the monthly meeting. The secretary proposed submitting the preliminary
minutes to the Staff Council, who would then respond within one week with revisions. In
addition the agenda (as described in item 4 above) could be placed at the end of the
minutes prior to transmittal to the full staff, thereby reducing the e-mail load.
Publishing the minutes on the IUS web would also improve the accessibility.
New Business
Lisa Ruddell mentioned the e-mail Vickie Jensen had transmitted to all IUS staff
regarding the Wednesday September 23 meeting of the Administrative Quality Service Focus
Group. We are to respond to her (Vickie) with our evaluation of the effectiveness of the
administration in meeting their quality service goals.
A general discussion ensued regarding the quality service training and the consultant
impact on the operation of the University. The consultants attempt to motivate workforce
follow through on process improvements seem not successful in many areas, but some areas
such as the bookstore seem to have benefited.
Dave Kaiser inquired about the staff perception of the beautification of the breezeway
between UC and Library Building. Staff Council voiced approval of the new patio furniture.
Trudy Walter brought to the Staff Council's attention a Cancer Walk to occur at
Seneca Park. She will e-mail the information to staff.
Dave Kaiser made a motion to adjourn the meeting. Juli Crecelius seconded the motion.
Motion passed unanimously.
Jesse Zurschmeide
Scribe
THE NEXT STAFF COUNCIL MEETING WILL BE OCTOBER 21, 1998 AT 1:30 P.M.
LOCATION: THE MEETING ROOM ACROSS FROM THE INFORMATION CENTER IN THE UC BUILDING
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OCTOBER:
STAFF COUNCIL MINUTES
October 21, 1998
Members Present:
Teresa Andrews, Juli Crecelius, Sandy Forrest, David Kaiser, Jane Loney, Rick Reynolds,
Lisa Ruddell, Trudy Walter, Jesse Zurschmeide
Members Absent:
Lee Bennett, Nadine Brown, Kim Draughn, Donna Harvey, Stacey Russell
Guests:
Saundra Brown - representing Professional Staff Council.
Chairperson Rick Reynolds called the meeting to order and asked Jesse Zurschmeide to
take roll and read the minutes.
The September 16, 1998 minutes were read. Staff Council members submitted no additions
or corrections to the minutes. Dave Kaiser moved to approve the minutes, Lisa Ruddell
seconded. All were in favor.
Rick Reynolds introduced and welcomed our guest Saundra Brown who is attending on
behalf of the Professional Staff Council. Rick Reynolds indicated he intends to send the
agenda out with the minutes for the next meeting.
Teresa Andrews treasurer's report 9/16/98 - 10/20/98
Total all accounts $1,266.52
Trudy Walter made a motion that the treasurer's report be approved. Juli Crecelius
seconded the motion. All were in favor.
Old Business:
Rick Reynolds indicated he would need to be brief today due to another pressing meeting
with Ann Lee and Mark Mixner. (Rick transmitted summary comments after the meeting to
include with the October Staff Council meeting minutes; please refer to the New Business
section of these minutes.)
Rick Reynolds indicated he has received comments about the Long Term Staff Council
Goals. He identified the greatest percentage of the comments were about two pressing
topics, wages and health care. The wages topic included the significant disparity of IUS
with other comparable locations. The health care concerns indicated dissatisfaction that,
as the cost of health care goes up, the employees carry the greater burden. Jane Loney
brought up the point of view that the 3% pay increase could have been eroded to about a
half-percent, depending on which health plan chosen.
Rick Reynolds read from a summary of the October 14, 1998 longevity bonus meeting with
Vickie Jensen, Mark Mixner and Ann Lee. General discussion ensued regarding the mandate to
tie the longevity bonus to the quality service initiative.
Juli Crecelius inquired as to the dynamics behind the salary increase topic. Rick
Reynolds explained the geographic constraints of the health care pool into which we are
included. Our HMO is just us; the PPO is IU system wide.
Rick Reynolds indicated that he would try to remember to mention to Ann Lee the idea
about bringing back the custom of placing paychecks in windowed envelopes.
Rick also indicated he would be willing to bring up the topic of the needed Office of
Crisis Assistance at the meeting with Mark Mixner and Ann Lee. Saundra Brown referred to
the book published by Metro United Way which outlines services in this area, since we
haven't any current means to help with funds or hands to do needed crisis prevention work.
Dave Kaiser suggested bringing this to the attention of the Quality Service Unit. Saundra
suggested formulating a grant proposal. Dave Kaiser made a motion to have Rick Reynolds
present the topic to Mark Mixner and Ann Lee. Lisa Ruddell seconded the motion. All were
in favor.
Discussion about the ongoing Quality Service Initiative ensued. The Vice Chancellor's
offices seem to have had a successful session, germinating the idea of open office hours
for their offices.
New Business:
Trudy Walter and Vice Chancellor Ainley will be working on the Staff Council
Scholarships, more discussion will follow at a later meeting.
Rick Reynolds circulated the Thank-You card from Janie Endris for the Staff Council's
concerns.
Rick Reynolds turned the meeting over to Vice-Chairperson Trudy Walter. Trudy Walter
indicated that she has a concern that the IUS credit card at 19.9% interest is excessive.
She offered the opinion that students may take the card and over-indulge their spending
without realizing the impact of such a large interest rate.
Lisa Ruddell described a problem with market day customers who don't pick-up their
orders. She indicated that most times Vickie Jensen must pay a significant amount of money
from her personal funds to cover the shortfall. The individuals who don't pick-up their
goods then must pay Vickie who is without the money until it trickles in over time. Lisa
hopes that Staff Council will circulate the word that the orders need to be paid for and
picked up in order to make Market Day work without undue burden on any one individual. A
suggestion was made to require pre-payment for the orders. Lisa pointed out that sometimes
we won't have an item that was anticipated to be available and the bill would have to be
adjusted for the refund. Juli Crecelius suggested we build a bank to pay for orders that
do not get picked up. One example she suggested was a dollar raffle to build up the fund.
Lisa Ruddell mentioned that the upcoming theme for market day is a "pie
push", with the extra funds being earmarked for the Rainy Day Fund. Additional means
to encourage more Market Day orders was discussed. Thoughts included, additional Market
Day advertising, pie-sampler at division meetings (accompanied by order-forms), and
attaching flyers to pay stubs.
Saundra Brown reminded all present of the staff outing on Friday.
Jesse Zurschmeide made a motion to adjourn the meeting. Sandy Forest seconded the
motion. Motion passed unanimously.
The following summary comments pertain to an October 21, 1998 meeting with Ann Lee and
Mark Mixner, transmitted by Staff Council Chairperson Reynolds for the October minutes.
There will be a general Staff meeting on November 24 at 12:15 in the Hoosier Room to
discuss the following question. "If the university has a finite lump of money
earmarked for raises / compensation, how does staff feel that money could best be
distributed?" More specifically, should raises remain as they are, with a given
percentage across the board as cost of living adjustments, or should this be done as
longevity raises, merit raises, or a combination of some or all of those. Greg Roberts
will be posing the same question to Professional Staff people in the next couple of weeks.
There will be another meeting in early December with Staff, Professional Staff, and
representatives of the administration, (probably Mark Mixner and Ann Lee.)
Jesse Zurschmeide
Scribe
THE NEXT STAFF COUNCIL MEETING WILL BE NOVEMBER 18, 1998 AT 1:30 PM
LOCATION: THE UC ALUMNI ROOM - ACROSS FROM THE INFORMATION CENTER
Tentative Agenda Items for November 18, 1998
Proposal to purchase trees and suitable name plaques as a memorial for Karen Bagshaw
and Stacey Russell.
Suggestion to Staff Council to help generate additional funds, a restaurant tree.
Instead of a money tree, there would be gift certificates for various local restaurants.
The income from the tree could help defray the cost of the proposed memorials.
[ Top ]
NOVEMBER:
PRELIMINARY STAFF COUNCIL MINUTES
November 18, 1998
Members Present:
Teresa Andrews, Lee Bennett, Nadine Brown, Juli Crecelius, Sandy Forrest, Donna Harvey,
Jane Loney, Lisa Ruddell, Trudy Walter, Jesse Zurschmeide and introducing Mary Ann Wild
Members Absent:
Kim Draughn, David Kaiser, Rick Reynolds
Guests:
Saundra Brown - representing Professional Staff Council.
Vice-Chairperson Trudy Walter called the meeting to order and asked Jesse Zurschmeide
to take roll and read the minutes.
The October 18, 1998 minutes were read. Staff Council members submitted no additions or
corrections to the minutes. Teresa Andrews moved to approve the minutes, Lee Bennett
seconded. All were in favor.
Trudy Walter introduced and welcomed our newest Staff Council member Mary Ann Wild who
is replacing Stacy Russell, and our guest Saundra Brown who is attending on behalf of the
Professional Staff Council.
Teresa Andrews treasurer's report 10/21/98 - 11/17/98
Total all accounts $1,370.89
Lisa Ruddell made a motion that the treasurer's report be approved. Jane Loney
seconded the motion. All were in favor.
Old Business:
Trudy Walter reminded members of the two upcoming general Staff meetings with Mr. Mark
Mixner. The first meeting is to take place on Tuesday, November 24 at 12:15 p.m. in the
Hoosier Room and the second is to be held on Wednesday, December 2, at 1:30 p.m. in the
Hoosier Room.
Vice-Chairperson Trudy Walter identified the topic of the need for additional staff
members to serve on committee, she anticipated that Chairperson Rick Reynolds would be
sending e-mail regarding the needed volunteers.
New Business:
The question of a Christmas program off campus was discussed. An initial inquiry
generated by Jim Stammerman introduced an idea for a potential "off campus" IUS
Christmas gathering. Teresa provided an update, indicating the administration felt that
the short time-frame and uncertainty of attendance made the project not feasible this
year. Since this information rendered the topic moot, no further discussion ensued.
A proposal was introduced by Lisa Ruddell for Staff Council to purchase trees and
suitable name plaques as a memorial for Karen Bagshaw and Stacey Russell. It was general
consensus that such proposal would need to receive approval from the administration.
Teresa inquired if there would be something we could do besides plant a tree. Trudy said
that perhaps a tree, or a planting of perenials would be a suitable memorial. It was
decided that Sandy Forest and Trudy Walter would pursue the idea and report back.
Lisa Ruddell reported that 40 pies were sold at Market Day. There were $2,700 in
orders. On a promising note, Vickie Jensen only had to pay for 2 orders that were not
picked up this time. The winner of the $5 dollar gift certificate was June Hart.
Vice-Chairperson Trudy Walter inquired of Staff Council if we plan to help any
individual(s) this Christmas. She recalled that last year we contacted Linda James to find
needy students. We had some items given as well as one hundred dollars from IUS Staff
Council last year. Teresa Andrews made a motion to contact Linda James for individual(s)
who may be needy this Christmas. Mary Ann Wild seconded the motion. All were in favor.
Jane Loney described for Staff Council the November Physical Plant staff meeting which
Mr. Mixner attended. She identified the concerns which Physical Plant staff mentioned to
Mr. Mixner. The concerns echoed what we at Staff Council have already indicated. The top
Physical Plant staff concerns are more wages and cheaper health insurance. Two other
things came up as well, the need for more equipment, and a desire for more recognition for
staff.
Donna Harvey made a motion to adjourn the meeting. Nadine Brown seconded the motion.
Motion passed unanimously.
Jesse Zurschmeide
Scribe
THE NEXT STAFF COUNCIL MEETING WILL BE DECEMBER 16, 1998 AT 1:30 PM
LOCATION: THE UC ALUMNI ROOM - ACROSS FROM THE INFORMATION CENTER
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DECEMBER:
STAFF COUNCIL MINUTES
December 16, 1998
Members Present:
Teresa Andrews, Lee Bennett, Nadine Brown, Juli Crecelius, Kim Draughn, Sandy Forrest,
Donna Harvey, Jane Loney, Rick Reynolds, Lisa Ruddell, Trudy Walter, Mary Ann Wild, Jesse
Zurschmeide
Members Absent:
None.
Guests:
Rita Seely substituting for Dave Kaiser
Saundra Brown - representing Professional Staff Council.
Chairperson Rick Reynolds called the meeting to order and asked Jesse Zurschmeide to
take roll and read the minutes.
The November 18, 1998 minutes were read. Staff Council members
submitted the following two corrections to the minutes. Sandy Forrest's name was
incorrectly spelled. Lisa Ruddell reported that 2 "orders" (not items) were not
picked up at market day. The two orders were picked up late so Vickie Jensen did have some
inconvenience, but we seem to be making headway in getting the orders picked up at the
right time. Nadine Brown moved to approve the amended minutes, Juli Crecelius seconded.
All were in favor.
Teresa Andrews treasurer's report 11/18/98 - 12/15/98
Total all accounts $1,613.53
Teresa informed Council members that one of the $50 sponsor gifts had been awarded, it
entailed a gift certificate for food at Krogers. Another $50 gift could be made available
for disbursement.
Lisa Ruddell made a motion that the treasurer’s report be approved. Jane Loney
seconded the motion. All were in favor.
Chairperson Rick Reynolds described the difficulty of short staffing at Campus Police
that prevented him from attending the November meeting. He commended Vice-Chairperson
Trudy Walter for a job well done.
Chairperson Reynolds requested additional volunteers for affirmative action reviews.
Rick Reynolds and Vickie Jensen are the only staff member representatives at this time.
Chairperson Reynolds inquired if any of the Staff Council members would want to be a
reviewer. Teresa Andrews, Lisa Ruddell and Mary Ann Wild agreed to be nominated for the
affirmative action vacancies.
Old Business:
The following comments are concerning the subject of the two meetings with Mr. Mark
Mixner. The first meeting of the two meetings took place on Tuesday, November 24 at 12:15
p.m. in the Hoosier Room and the second on Wednesday, December 2, at 1:30 p.m. in the
Hoosier Room.
Chairperson Reynolds recapped the meetings for those who were not present. At the
Wednesday December 2 meeting one of the participants inquired why faculty was exempt from
the Quality Initiative. Several other participants at the December 2 meeting voiced
agreement that this approach seems to eliminate one of the key segments from the Quality
Service endeavor. One significant component of the discussion of compensation at the
December 2 meeting involved the method for distribution of the wage increases via either
percentage, flat increase or combination as a potential option for further investigation.
Other approaches discussed included using a percentage increase, followed up by a
"new hire" equity program to close the pay gap and to raise the base pay. The
effectiveness of the consideration in such proposals is hinged on the means by which the
additional funding is distributed. The terms of the equity adjustment is presently vague.
An outside company was brought in to clarify the process for the Professional staff, if
this approach is taken for Clerical, Technical and Service Maintenance staff the same
process could be initiated. Chairperson Reynolds stated that the Chancellor is always
ready to listen, so when Chancellor Richardson comes around to your area, you should let
him know you thoughts.
General comments from Staff Council members on the topic of the meetings with Mr.
Mixner included expression of regret that the other Vice-Chancellors were not at this
meeting, that the meeting followed a "controlled" agenda format, also the
answers to questions about compensation were obscured and vague. It was argued that the
equity funding proposal would be beneficial if it comes from another source where it
won’t take away from money allocated for someone else. Others on the Staff Council
thought we were baited to respond to a hypothetical question that would draw us out. The
motive being to find out what staff members might want, without having to admit there is
anything available.
A proposal was introduced last meeting by Lisa Ruddell for Staff Council to purchase
trees and suitable name plaques as a memorial for Karen Bagshaw and Stacey Russell. Since
the last meeting more has come to light regarding this commemoration. Mr. Mixner is
reported to favor an IUS community ceremony and asked to be contacted in the Spring. After
some discussion among Staff Council members, it was decided to ask for advice and
assistance from the IUS grounds keepers to help plan a memorial which would be brought for
campus wide approval. Trudy Walter made a motion that Jane Loney contact John, Mark and
Sam to ask for their help. Sandy Forrest seconded. All were in favor. (This item added as revision to minutes.) On the memorial, we
need to add the name of Carl Davis (he was a custodian who passed away in the last year or
so).
New Business:
Chairperson Reynolds indicated that IU Bloomington will be studying the possibility of
a sick bank. He indicated that there would be an opportunity to have someone from IUS work
with the committee that is being formed. Linda James seemed to be a logical choice to
serve on the committee. He will call for a volunteer if she is unavailable.
Lisa Ruddell made a motion that Staff Council give a $10 Christmas gift certificate to
Louise Goldman, our market day rep. Trudy Walter seconded. All were in favor.
Lisa Ruddell announced that next market day pickup will be Monday, January 25th.
Jesse Zurschmeide brought up the recent problems with money being taken on campus. Rick
Reynolds mentioned we should all be especially attentive to our security and remember to
lock our doors and desk drawers. Jesse was requested to forward to the Rainy Day Committee
a recommendation for use of some of the Rainy Day money for one of our fellow Staff
members. The circumstance involves a Staff member who has had money removed from her purse
while on campus. Staff Council members were in agreement that a disbursement from the
Rainy Day funds would provide some financial relief, and a feeling that we are supportive
of her in her time of need.
Juli Crecelius made a motion to adjourn the meeting. Lee Bennett seconded the motion.
Motion passed unanimously.
Jesse Zurschmeide
Scribe
THE NEXT STAFF COUNCIL MEETING WILL BE JANUARY 20, 1999 AT 1:30 PM
LOCATION: THE UC ALUMNI ROOM - ACROSS FROM THE INFORMATION CENTER
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