PRELIMINARY STAFF COUNCIL MINUTES
August 18, 1999
Members Present:
Teresa Andrews, Lee Bennett, Nadine Brown, Juli Crecelius, Kim Draughn, Sandy Forrest, David Kaiser, Jane Loney, Lisa Ruddell, Trudy Walter, Kim Wells, Mary Ann Wild, Cari Winstead, Jesse Zurschmeide
Members Absent:
Lee Bennett, Donna Harvey, Rick Reynolds
Substitutes:
none
Guests:
none
Secretary Jesse Zurschmeide called the meeting to order and asked Nadine Brown to take roll.
The July 21, 1999 minutes were read. Juli Crecelius moved and Nadine Brown seconded the motion to approve the minutes. All were in favor.
Teresa Andrews treasurer's report 7/21/99 - 8/18/99
Total all accounts: $1,884.13
Mary Ann Wild made a motion to approve the treasurer's report. Lisa Ruddell seconded the motion. All were in favor.
Old Business:
Teresa Andrews reported that there were 65 responses Staff Council Picnic. We are going to order food for 110. Staff Council members were reminded to bring brownies. Lisa Ruddell asked if we would have all employees in the drawing for the free parking pass. Teresa said she would get the list. For all other door prizes, employees would need to have attended the picnic in order to win. Door prizes will be awarded between 12:30 and 1:00 p.m.
Roger Morris met with Ann Lee to see if there was a University policy allowing employees to give blood during normal working hours. Ann Lee thinks there is no policy on the books so everyone needs to check with their supervisor.
New Business:
It's time for Market Day. The items are more varied this year. Vicki Jensen and Lisa Ruddell have agreed to again be in charge of Market Day. Order forms and booklets will be available at the Staff Council Picnic; also, new order forms will be mailed to everyone the week of August 23rd. They are due back on September 7, 1999. Pickup will be September 20th at the Physical Plant. As always, volunteers to help with setup and or pickup are always welcomed.
A special thanks to Juli Crecelius and Trudy Walter for handling the staff council elections. The new members are: Teresa Andrews, Cathy Denton, Kimberly Wells, Elizabeth McMahan, Roger Morris, Lisa Ruddell, Cari Winstead. Continuing members are Juli Crecelius, Sandy Forrest, Donna Harvey, David Kaiser, Jane Loney, Trudy Walter, Mary Ann Wild/
Teresa Andrews suggested sending an email encouraging staff to sign up to be on a substitute list. This would accomplish two goals. First there would be a list of people to call when someone misses a meeting and would like to a have a substitute sit in for him/her. Secondly, it would also allow staff who feel they don't have the time to commit to a year-long commitment to be partially involved in Staff Council. Trudy Walter will send the email.
Dave Kaiser wanted to give the staff council an opportunity to remove him due to his not keeping up with his attendance. Staff council declined.
Teresa Andrews made a motion to adjourn the meeting. Lisa Ruddell seconded the motion. All were in favor.
NEW COUNCIL:
The new council was called to order by Trudy Walter. Trudy opened the floor for nominations for the new officers for 1999/2000 year.
Teresa Andrews made a motion to nominate co-secretaries Kim Wells and Mary Ann Wild. Roger Morris seconded. Lisa Ruddell made a motion to close nominations. All were in favor.
Teresa Andrews agreed to remain as treasurer. Dave Kaiser made a motion that Teresa remain as treasurer. Mary Ann Wild seconded. Lisa Ruddell made a motion to close nominations. All were in favor.
Teresa Andrews nominated Trudy for president. Sandy Forrest seconded. Lisa Ruddell closed nominations. All were in favor.
Juli Crecelius nominated Libby McMahan for vice president. Roger Morris seconded. Lisa Ruddell closed nominations. All in were in favor. This election is subject to Libby's acceptance.
Dave Kaiser made a motion to close nominations. Mary Ann Wild seconded.
New Business :
It was commented that we need to keep up the momentum to research salary options. Everyone agreed that this should not fall by the wayside and that we will continue active research in the salary options issue.
The need to establish long and short-term goals was also discussed and will be put on the agenda.
Juli Crecelius initiated a discussion concerning the need to get more input from all staff concerning their concerns and ideas as to what staff council should be doing. It was agreed to send out an agenda in advance of the next month's meeting and encourage staff to make suggestions or comments. Please keep in mind that Staff Council meetings are open to all full-time appointed staff, especially if an item on the agenda is of particular interest to you.
The idea of a suggestion box/folder was also discussed. It was decided that the hallway by the Credit Union would be a good location for such a box/folder as it is a common area for all employees. Trudy Walter will check with Human Resources about using some space on their bulletin board to post the suggestion folder. Someone will be assigned to bring the contents of the folder to each meeting so these suggestions can be put on the next agenda.
Another suggestion to open up the lines of communication was to establish a dedicated e-mail account for open forums to discuss issues.
A survey/comment card was also available at the staff picnic on August 20.
Lisa Ruddell made a motion to adjourn. Kim Wells seconded. All were in favor.
Please Remember:
We're here for you…if anyone wants to attend a meeting or present an idea, please fill free to attend. Staff council meetings are open to all full-time appointed staff.
Special Note:
The suggestion folder will be will be available Monday, September 13, 1999 on the bulletin board by Human Resources.
THE NEXT STAFF COUNCIL MEETING WILL BE SEPTEMBER 15, 1999 AT 1:30 P.M.
LOCATION: UNIVERSITY CENTER ALUMNI ROOM ACROSS FROM THE INFORMATION CENTER
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