STAFF COUNCIL
MEETING MINUTES
11/16/04 – 10:00 A.M – SCRIBNER/CLARK
Attending: Janie Loney, Karyn Webb,
Diane Fuchs, Rebecca Beardsley, Steven Clark, Angela Farnsley for Lisa Ruddell,
Mary Ann Wild, Kim Draughn, Lesley Deal, Cari Jackson, Ashley Troncin and Diana
Holman
Excused Absence: Jeff Gillenwater, Donna
Harvey, Lisa Ruddell, Trudy Walter
Treasurer's Report:
Regular Checking Account $1,580.65
Withdrawals: Birthday Bags – $20.04
Withdrawals: Refreshments for 1st
Meeting - $22.45
Transfer of Funds - $722.66 – Honorarium Account
Regular Savings Account $
894.80
Deposit - $.64
Rainy Day Fund $
400.21
Deposit - $.29
Honorarium Account $
878.13
Deposit - $.33
Transfer In – Regular Checking Account – Style
Show
CD $
518.58
Deposit - $.44
Deposit - $.22
TOTAL $4,272.37
Note: A transfer of $722.66 from the Regular
Checking Account into the Honorarium Account was completed in accordance with
Style Show proceeds.
An account has been opened at the Bookstore.
The minutes from the Staff Council meeting on 10/19/04 were approved.
Discussed the donation of a gift basket with an
"entertainment theme" to The Hospice of Southern Indiana. Trudy
Walter has volunteered to collect items for the gift basket. She will not be
in the office until Thursday but please leave any donated items in her chair.
Deadline for donation of items is Thursday, November 18, 2004. Reminder – sale
receipts need to accompany the donated item. Items which have already been donated
are: Hoosier DVD, cards and game board, popcorn, Rug Rat DVD, I Luv Lucy
cassette tape, Great Escape tickets, 2 season passes for the Athletic
Department and 2 tickets from the Ogle Center.
Discussed Staff Council vacancies. There are two vacancies
in the Service Maintenance area. Janie Loney tried several times to met with
Bob Snip. However, she did meet with Larry Cole to discuss filling Service
Maintenance vacancies on Staff Council. Janie relayed that in Executive
Council, Bob Snip reported that there would be no more people placed on first
shift. The Staff Council members discussed two options: (1) fill the
vacancies with other classifications (clerical or technical) which would
include a bylaw change – or – (2) leave the vacancies open until the next
election. Janie Loney volunteered to talk to Roger Morris regarding filling a
vacancy. Kim Draughn and Karyn Webb also volunteered to talk with fellow
Service Maintenance about the idea of participating in Staff Council via e-mail.
This item was tabled until the next Staff Council meeting.
The Bylaw Committee is a standing committee. However, the
chair of the committee needs to be re-elected each year. Diana Holman was
re-elected as chair of this committee. The Bylaw Committee members are: Diana
Holman (chair), Deb Voyles, Paula Sylvester, Steven Clark and Kim Draughn.
The Scholarship Committee (Steven Clark (Chair), Lesley Deal
and Jeff Gillenwater) are busy working on scholarship nominations for Spring,
2005. The website has been updated by Steven Clark and scholarship applications
are being accepted. To date, 5 applications have been received. Deadline for
applications is November 30, 2004. The scholarship rules are as follows:
- The "Academic Honorarium" is for full-time appointed
CL, TE or SM staff members, degree seeking, with an overall GPA of 3.0 and
registered for more than 3 credit hours.
- The Honorarium will be limited to those staff not
receiving financial aid of any kind, except fee courtesy.
- Two awards will be presented to two different
individuals: An award of $150 for credit hour payment and a $50 to be
used for books.
- The same person can not receive the same award two
semesters in a row and will not be eligible to receive it again until
other staff members have had a chance to receive it. The exception to
this requirement is if no one else applies than the same person may be
eligible to receive the award two consecutive semesters.
- Length of service will be the distinguishing factor in the
event of more than one person qualifying.
The Scholarship Committee will select the scholarship
recipients and report at the next Staff Council meeting. Staff Council members
voted to give two scholarships and two book awards for the Spring of 2005. Diane
Fuchs, Secretary, was asked to provide a listing of past scholarship and book
recipients.
Janie Loney volunteered to temporarily coordinate the
distribution of "birthday bags" due to Cari Jackson's impending
maternity leave.
Discussed the issue of the parking lot lights not being
turned on. Apparently, it was an issue with the time change. The problem has
been resolved.
Discussed the process for requesting funds from Staff
Council by staff members who need some assistance during the Christmas
holiday. Assistance may be requested by the actual staff member needing
assistance or by another staff member on their behalf. All information on
this request is to be kept strictly confidential. Staff Council will
determine the appropriate amount to be given each year based on the information
received. The same person will not be allowed to receive funds the next year
unless special circumstances warrant. Janie Loney volunteered to send an
e-mail with application form to all clerical, service maintenance and technical
folks. Application deadline is December 1, 2004.
Discussed the Mission Differentiation Project. Janie Loney
asked each Staff Council member to review the draft and e-mail your thoughts to
her this week.
Discussed the draft proposal for IUS Mission and Statement.
Janie Loney asked each Staff Council member to review the draft and e-mail your
thoughts to her this week.
NEXT STAFF COUNCIL MEETING: December 7, 2004 - 10:00 a.m. – Alumni Room. Please note change of location!!!
