STAFF COUNCIL MEETING MINUTES

10/18/05 – 10:00 A.M – SCRIBNER/CLARK

 

 

Attending:       Lisa Ruddell, Charlotte Dubois, Diane Fuchs, Mary Ann Wild, Teresa Andrews, Angie Clark, Steven Clark, Lesley Deal, Kim Draughn, Ethel King, Kim Wells, Donna Harvey, Roger Morris and Karen Cole for Regina McCarty

 

Excused Absence:      John Jarboe     

 

Unexcused Absence:  Trudy Walter    

 

Treasurer's Report:                                                               Period Ending:  9/30/05

Regular Checking Account                                                                                $1,618.74

            Deposits – No Activity

            Withdrawals:    $100.00 – Hurricane Relief

   $150.00 – Tom Harris - Honorarium

$50.00 – Denise Townsend – Honorarium

   $21.50 – Bookstore – Birthday Bags

   $53.00 – Flower Shop – Art Eberhardt

Regular Savings Account                                                                                  $   901.79

            Deposit - $.63

Rainy Day Fund                                                                                                $   403.33

            Deposit - $.28

Honorarium Account                                                                                        $   482.23

            Deposit - $.34

CD                                                                                                                   $   529.26

            Deposit - $.97

 

TOTAL                                                                                                           $3,935.35

 

The Treasurer's Report was approved.  The CD is up for renewal.  Roger Morris made a motion to renew the CD.  Motion was seconded by Lisa Ruddell.  Motion passed.

 

Discussed the donations to Salvation Army.  This process has been completed.

 

Discussed Staff recognition efforts for December.  The Staff Council decided to distribute "holiday bags" to all staff members.  Holiday gift bags were sourced from Oriental Trading Company.  Cost is $2.95 per dozen.  It is estimated that there are 170 staff personnel.  Cost for the bags would be approximately $45.00.  The bags are made of cellophane with plastic handles and measure 5" x 2 ½" x 9 ½".  It was suggested that the snowman and snowflake design be ordered.  The cost per bag is 25 cents.  According to previous records, it appears that $200.00 was spent in the past.  Discussed the possibility of including hourly personnel in the distribution process.  According to Human Resources, the number of hourly personnel is estimated to be over 150.  A motion was made by Donna Harvey to purchase the bags for staff distribution.  Seconded by Mary Ann Wild.  Motion passed. 

 

Discussed possible items to include in the holiday bags.  Suggestions included:  popcorn, candy canes, peppermints, nuts, pencils, hot chocolate mix (include sugar free mix), etc.  Items will be available for placement in the holiday bags at the Staff Council meeting on December 6, 2005.  We need your assistance at this meeting.  Please come prepared to "stuff" the holiday bags and assist in distributing the bags.    

 

Discussed Staff financial assistance for the upcoming holidays.  Steven Clark volunteered to send an e-mail out to all staff personnel informing them about Staff Council's assistance guidelines.  Just a reminder that a form will need to be filled out by each staff member seeking assistance.  Forms are due in by Wednesday, November 23, 2005.

 

Steven Clark introduced for discussion the topic of the Staff Council website.  After discussions, it was felt by the Staff Council members that more emphasis needs to be placed on our website.  John Jarboe has volunteered to be in charge of updating the website.  Thank you to John for volunteering for this assignment.  Lesley Deal provided documentation from various agencies which offered assistance.  Kim Wells made a motion to include on Staff Council's website the links to these agencies.  Motion was seconded by Mary Ann Wild.  Several additional suggestions were made regarding enhancements of the website.  They included:  the placement of each Staff Council members photo on the website; offering a prize – (free cup of coffee, chips, (something small in dollar value) – for being a "certain number" of person to look at the website; install a counter mechanism on the website to track usage; listing the Staff Council website link on the IUS homepage; and send a note out each month to each individual Staff member informing them that the Staff Council minutes for whatever month are now available on the Staff Council website.  It was also suggested to update the letter the President sends out to new staff members to include the Staff Council website link. 

 

Steven Clark mentioned that he is now a member of CBAG – Campus Budgetary Advisory Group.  He will be attending their future meetings.

 

A Scholarship Committee has been formed.  The committee consists of Steven Clark (Chair), Lesley Deal and Lisa Ruddell.  Scholarships will be solicited for the spring semester.  An e-mail will be forthcoming in November outlining the application process.

 

Donna Harvey volunteered to check on the criteria regarding having an article in the "IUS Times".  She volunteered to report her findings at the next Staff Council meeting.

 

Steven Clark asked each Staff Council member to consider a fund raising opportunity for the upcoming new year.  For the years past, we have held a Staff Council Style Show.  Do we want to continue this event?  What are our options?  Diane Fuchs volunteered to talk with Vickie Hartman regarding the meal cost and a possible date.  Findings will be presented at the next meeting.

NEXT STAFF COUNCIL MEETING:        November 15, 2005 – 10:00 a.m. – Scribner/Clark