STAFF COUNCIL MEETING MINUTES

1/17/06 – 10:00 A.M – SCRIBNER CLARK ROOM

 

 

Attending:       Lisa Ruddell, Charlotte Dubois, John Jarboe, Angie Clark, Lesley Deal, Kim Draughn, Mary Ann Wild, Ethel King, Donna Harvey, Regina McCarty and Diane Fuchs  

 

Excused Absence:      Roger Morris and Teresa Andrews

 

Unexcused Absence:  Trudy Walter and Kim Wells

 

Treasurer's Report:                                                               Period Ending:  12/31/05

Regular Checking Account                                                                                $1,028.93

            Deposits – No Activity

            Withdrawals:    $300.00 Staff Assistance

                                    $  52.50 Holiday Bags

                                    $159.27 Holiday Bags

                                    $    8.40 Birthday Bags

Regular Savings Account                                                                                  $   903.72

            Deposit - $.65

Rainy Day Fund                                                                                                $   404.19

            Deposit - $.29

Honorarium Account                                                                                        $   483.27

            Deposit - $.35

CD                                                                                                                   $   533.92

            Deposit - $1.17

 

TOTAL                                                                                                           $3,354.03

 

John Jarboe presented a resolution for Staff Council to adopt the IUS Common Experience Proposal.  Mary Ann Wild made to motion to accept the resolution.  The motion was seconded by Lesley Deal.  Resolution passed.  The resolution read …. "Let this resolution show that the Staff Council of Indiana University Southeast fully supports the IUS Common Experience.  Staff Council will send a representative to serve on the IUS Common Experience Committee."

 

Discussed Staff financial assistance for the 2005 holiday season.  A gift card at WalMart in the amount of $150.00 was purchased initially.  Steven Clark reported that an additional request had been received and an additional gift card in the amount of $150.00 was also purchased from WalMart.  In recap, Staff Council awarded two gift cards in the total amount of $300.00 for the 2005 holiday season.    

 

Upon further investigation, all of the applicants who applied for the Staff Council Scholarship for the Spring of 2006 were found to be ineligible.  An applicant must take a total of six credit hours to apply.  At the present time, no scholarships will be awarded for the Spring 2006 semester.  John Jarboe mentioned that he thought he would be eligible – he was urged to fill-out the appropriate documentation and apply.

 

Discussed distributing to each Staff Member a Valentine's Day treat – consisting of a Valentine's Day plastic cup, pen and goodie.  Diane Fuchs presented associated costs.  Kim Draughn made a motion to give each Staff Member a Valentine's Day treat and spend approximately $1.00 on each person.  Motion was seconded by Donna Harvey.  Motion passed.  The goodie will be passed out on Valentine's Day.  Enjoy!!

 

Discussed options for a Staff Council fundraiser.  Options included:  campus yard sale/silent auction; carnival; dance and style show.  The board discussed holding a dance at some point; not necessarily as a fundraiser event but more of a social event.  John Jarboe volunteered to contact the VFW and a potential band to obtain costs, etc. and report at the next Staff Council meeting.  After much discussions, Angie Clark made a motion for Staff Council to hold a Style Show (as we have done in the past) on Friday, April 21, 2006 in Hoosier Room.  Motion was seconded by Regina McCarty.  Motion passed.  Discussed the organizational challenge of the Style Show.  Kim Draughn made a motion to appoint Steven Clark as Chair of the event and to arrange sub-committees with team leaders.  Motion was seconded by Ethel King.  Motion passed.

 

Style Show Sub-Committees:

Door Prizes & Program – Steven Clark & John Jarboe.  A list of companies/individuals who will be solicited for door prizes will be submitted to Jenna Copple for approval prior to solicitation.  Steven Clark has contacted Sheila Summers at Dilliard's regarding help with the Style Show again this year and they are in agreement to help. 

 

Models – Angie Clark & Donna Harvey.  Note:  we had approximately 21 models last year and they modeled two outfits each.  Please submit names of models to Donna Harvey.  She will be keeping the "master model list".  Models will be asked to purchase a ticket for lunch – the same procedure as last year.  The following folks have expressed interest in modeling todate:  Ruben Borrego – University Police; Doug Barney – School of Business; Jammie Mathis – Student; Tamara Frederick – Student; Channell Barbour – Academic Success Center; Amber Gribbons – Student; Kim Pelle – Adult Student Center; Connie Holland – Campus Life – Volunteer Center; Katie Peterlin – Campus Life; Chris Crews – Admissions; Luke McConnell – Admissions; Veneda Keithley – Academic Success Center; and Dodie Swords-Simms – Human Resources.      

 

Theme – Lisa Ruddell & Charlotte Dubois.  Colors:  Black and Pink.  Theme:  Rock & Roll.  Name of event:  "Rock into Spring".

 

Tickets/Advertisement – Mary Ann Wild & Diane Fuchs.  Ticket cost this year will be $13.00 per person.  There will be a cut-off for ticket sales.  Tickets sales at the door will not be encouraged.  Food costs have gone up a total of $1.00 this year.   

 

If you are interested in serving on any of the above committees, please contact the team leaders.  Your assistance would be greatly appreciated.

 

Donna Harvey volunteered to talk with Bob Corum regarding graphic design of the invitations and program for this event.

 

Lisa Ruddell volunteered to talk to her contact for obtaining stylists to apply makeup and do hair for the event.  Update:  Lisa has the hairdressers lined up.  Thanks!

 

Steven Clark volunteered to meet with Vickie Hartman regarding the food for this event.  The food items need to be preset on the table.

 

Suggested obtaining the Bookstore window for advertisement purposes.  Ideas for the window included musical notes, poodle skirts, records, etc.  Suggested obtaining the Bookstore window in mid-March.

 

Suggested contacting John Petrysian to see if he was interested in taking pictures of this event.  Proposed compensation of $50.00.  Update:  John Petrysian has accepted our offer.  Thanks!! 

 

Discussed obtaining an Elvis impersonator for the event. 

 

Discussed approaching "Sounds Unlimited" for DJ of this event.  Update:  Janie Loney volunteered to chat with Sounds Unlimited.  Unfortunately, they can not volunteer their services again this year; but have offered a discounted rate for their services.  Any ideas?

 

Discussed options for Master of Ceremonies for this event.  Update:  Kathleen Norvell has agreed to MC this event.  Thank you!!

 

Congratulations to Christie Shepherd for this month's coffee give-away winner!!    

 

NEXT STAFF COUNCIL MEETING:        February 21, 2006 – 10:00 a.m. – Scribner Clark

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