Departmental Information
We now have available departmental U Cards that work similar to your university procurement card. Your account will be billed through a monthly Internal Billing process and the Accounting Services Department will send you a monthly expense report. On this monthly expense report you will need to let us know what account number and object code to charge. This report must be turned in along with your detailed receipts to the IU Southeast Purchasing Department, UCS-103 to be audited the same as your procurement card. Once the statement has been audited, the statement and receipts will be returned to you and must be filed for auditing purposes. Monthly spending limit is set at $1,000. The card will expire and a new card issued every three years.
Do not pay for sales tax with this card.
Dining Services is able to give a detailed receipt, but you must request the detailed receipt before the cashier inputs the sale into the register.
Please fill out the below request form and remit to:
Melissa Hill
Accounting Services
UCS-103
Departmental Gift Card purchases
If your department is hosting an event and would like to purchase U Card gift cards, please fill out the below form and remit to Campus Card Services, UCS-103. There is a $1.00 charge per card issued. If you would just like to make a deposit onto someone’s existing U Card, there is only the fee of the deposit.
Accepting U Card as a Form of Payment
We would love to have your department accept U Card as a form of payment! If you are interested in getting more information, please e-mail Melissa Hill at mhill02@ius.edu or call at 812-941-2359.
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