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Purchasing has authorization to commit university funds for goods and services. Overall, the Purchasing department is responsible for ensuring that purchases are reasonable and made according t IU Policy. Purchasing is available to assist with contracts, bidding, researching an item, or working with vendors.

IU Policy states that purchases must be made through a Contract Vendor when available Policy P-20. If a department needs help with purchasing an item, departments should contact the Commodity Specialist in that area for assistance.

To begin the purchasing process, a department issues a requisition for goods or services. The requisition routes for approval to the fiscal officer or delegate of the account. Upon approval, the requisition routes to the Southeast Accounting Services department for approval. The Accounting Services department audits the requisition for contract availability, funding, marketing activity, licensing and trademarks, and reasonableness of purchase. Upon approval, the requisition either becomes an automatic purchase order (APO) if under $1,000 or routes to Purchasing for issuance of a Purchase Order. Upon issuance of a Purchase Order, a copy of the order is automatically faxed to the vendor.

Policies and Procedures

For Purchasing Policy and Procedures see Indiana University Purchasing.

Procurement Cards

The university procurement card (P-Card) is intended to be used for small transactions (generally under $1,000) with vendors not available in EPIC.

Using the card will provide quicker placement of orders, greater flexibility in ordering, and reduced paperwork processing. The purchasing card concept is designed to delegate the authority to purchase low-cost items directly to the person to whom it most matters - YOU, the end user.

Each month departments should track purchases made with procurement cards and save all original receipts. When the statement is received, the receipts should be matched to each transaction. The statement and receptions should be scanned and uploaded to theIU Procurement Card Upload Tool for audit.

For more information regarding Procurement Card usage and policy visit the IU P-Card website.

Disbursement Vouchers (DV)

Disbursement Vouchers (DV) are requested by departments. The DV cover sheet and back-up documentation should be scanned and uploaded for approval and audit to the IU DV Upload Tool.

For more information regarding Disbursement Voucher usage and policy visit the IU DV website.

Campus Events

Bus Trip to IU Football vs. Michigan State (Kick-off TBD)

Bus Trip to IU Football vs. Michigan State (Kick-off TBD)

September 22nd, 2018

3:00 PM - 11:30 PM

Mental Health Screenings

Mental Health Screenings

September 24th, 2018

11:30 AM - 1:00 PM

Annual School of Business Golf Scramble

Annual School of Business Golf Scramble

September 28th, 2018

8:00 AM - 4:00 PM

Out of the Darkness Walk for Suicide Prevention

Out of the Darkness Walk for Suicide Prevention

September 29th, 2018

9:00 AM - 11:30 AM

Intramural Softball Registration Deadline

Intramural Softball Registration Deadline

October 3rd, 2018

5:00 PM - 5:01 PM

Common Experience Film Night: The True Cost

Common Experience Film Night: The True Cost

October 3rd, 2018

6:00 PM - 7:30 PM

Part-Time Job Fair

Part-Time Job Fair

October 4th, 2018

11:30 AM - 1:30 PM

Major and Career Exploration Workshop

Major and Career Exploration Workshop

October 4th, 2018

12:00 PM - 1:00 PM

Graduate Business Information Session

Graduate Business Information Session

October 4th, 2018

5:30 PM - 7:00 PM

Women's Self-Defense Class

Women's Self-Defense Class

October 4th, 2018

6:00 PM - 8:00 PM

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