Menu Search

Purchasing has authorization to commit university funds for goods and services. Overall, the Purchasing department is responsible for ensuring that purchases are reasonable and made according t IU Policy. Purchasing is available to assist with contracts, bidding, researching an item, or working with vendors.

IU Policy states that purchases must be made through a Contract Vendor when available Policy P-20. If a department needs help with purchasing an item, departments should contact the Commodity Specialist in that area for assistance.

To begin the purchasing process, a department issues a requisition for goods or services. The requisition routes for approval to the fiscal officer or delegate of the account. Upon approval, the requisition routes to the Southeast Accounting Services department for approval. The Accounting Services department audits the requisition for contract availability, funding, marketing activity, licensing and trademarks, and reasonableness of purchase. Upon approval, the requisition either becomes an automatic purchase order (APO) if under $1,000 or routes to Purchasing for issuance of a Purchase Order. Upon issuance of a Purchase Order, a copy of the order is automatically faxed to the vendor.

Policies and Procedures

For Purchasing Policy and Procedures see Indiana University Purchasing.

Procurement Cards

The university procurement card (P-Card) is intended to be used for small transactions (generally under $1,000) with vendors not available in EPIC.

Using the card will provide quicker placement of orders, greater flexibility in ordering, and reduced paperwork processing. The purchasing card concept is designed to delegate the authority to purchase low-cost items directly to the person to whom it most matters - YOU, the end user.

Each month departments should track purchases made with procurement cards and save all original receipts. When the statement is received, the receipts should be matched to each transaction. The statement and receptions should be scanned and uploaded to theIU Procurement Card Upload Tool for audit.

For more information regarding Procurement Card usage and policy visit the IU P-Card website.

Disbursement Vouchers (DV)

Disbursement Vouchers (DV) are requested by departments. The DV cover sheet and back-up documentation should be scanned and uploaded for approval and audit to the IU DV Upload Tool.

For more information regarding Disbursement Voucher usage and policy visit the IU DV website.

Campus Events

Wintersession Classes Begin

Wintersession Classes Begin

December 14th, 2017

All day event

Christmas Holiday - Campus Closed

Christmas Holiday - Campus Closed

December 25th, 2017

All day event

New Year's Day Holiday - Campus Closed

New Year's Day Holiday - Campus Closed

January 1st, 2018

All day event

Wintersession 2017 Classes End

Wintersession 2017 Classes End

January 4th, 2018

All day event

Wintersession 2017 Finals

Wintersession 2017 Finals

January 6th, 2018

All day event

Spring 2018 Classes Begin

Spring 2018 Classes Begin

January 8th, 2018

All day event

Last  Day for 100% Refund Period

Last Day for 100% Refund Period

January 14th, 2018

All day event

Martin Luther King Holiday - CAMPUS CLOSED

Martin Luther King Holiday - CAMPUS CLOSED

January 15th, 2018

All day event

RICHARD MARX

RICHARD MARX

January 24th, 2018

7:30 PM - 9:00 PM

Acoustic Eidolon

Acoustic Eidolon

February 8th, 2018

7:30 PM - 9:00 PM

Registration Appointments for Summer/Fall 2018

Registration Appointments for Summer/Fall 2018

February 19th, 2018

8:00 AM - 9:00 AM

Early (Priority) Registration Begins for Fall 2018

Early (Priority) Registration Begins for Fall 2018

March 5th, 2018

8:00 AM - 9:00 AM

See All Events » Submit an Event »