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Purchasing has authorization to commit university funds for goods and services. Overall, the Purchasing department is responsible for ensuring that purchases are reasonable and made according to IU Policy. Purchasing is available to assist with contracts, bidding, researching an item, or working with vendors.

IU Policy states that purchases must be made through a Contract Vendor when available (FIN-PUR-20.0). If a department needs help with purchasing an item, departments should contact the Commodity Specialist in that area for assistance.

To begin the purchasing process, a department issues a requisition for goods or services. The requisition routes for approval to the fiscal officer or delegate of the account. Upon approval, the requisition routes to the Southeast Accounting Services department for approval. The Accounting Services department audits the requisition for contract availability, funding, marketing activity, licensing and trademarks, and reasonableness of purchase. Upon approval, the requisition either becomes an automatic purchase order (APO) if under $3,000 or routes to Purchasing for issuance of a Purchase Order. Upon issuance of a Purchase Order, a copy of the order is automatically faxed to the vendor.

Policies and Procedures

For Purchasing Policy and Procedures see Indiana University Purchasing.

Procurement Cards

The university procurement card (P-Card) is intended to be used for small transactions (generally under $1,000) with vendors not available in KFS.

Using the card will provide quicker placement of orders, greater flexibility in ordering, and reduced paperwork processing. The purchasing card concept is designed to delegate the authority to purchase low-cost items directly to the person to whom it most matters - YOU, the end user.

Each month departments should track purchases made with procurement cards and save all original receipts. When the statement is received, the receipts should be matched to each transaction. 

For more information regarding Procurement Card usage and policy visit the IU P-Card website.

Disbursement Vouchers (DV)

Disbursement Vouchers (DV) are requested by departments. The DV cover sheet and back-up documentation should be scanned and uploaded for approval and audit to the IU DV Upload Tool.

For more information regarding Disbursement Voucher usage and policy visit the IU DV website.

Campus Events

Yellowstone in Winter and Spring

Yellowstone in Winter and Spring

September 20th, 2019

All day event

Yellowstone in Winter and Spring

Yellowstone in Winter and Spring

September 21st, 2019

All day event

Driving Range Event

Driving Range Event

September 21st, 2019

11:00 AM - 12:30 PM

Last day for 25% refund

Last day for 25% refund

September 22nd, 2019

All day event

NO REFUND after this date.

NO REFUND after this date.

September 22nd, 2019

All day event

Yellowstone in Winter and Spring

Yellowstone in Winter and Spring

September 22nd, 2019

All day event

Yellowstone in Winter and Spring

Yellowstone in Winter and Spring

September 23rd, 2019

All day event

Mental Health Screenings

Mental Health Screenings

September 23rd, 2019

11:30 AM - 1:00 PM

Last day to Withdraw from 1st 7 week class

Last day to Withdraw from 1st 7 week class

September 24th, 2019

All day event

Yellowstone in Winter and Spring

Yellowstone in Winter and Spring

September 24th, 2019

All day event

RUMPELSTILTSKIN

RUMPELSTILTSKIN

September 24th, 2019

10:00 AM - 11:00 AM

Health Resource Fair (Mental Health and Wellness Series)

Health Resource Fair (Mental Health and Wellness Series)

September 24th, 2019

11:00 AM - 1:00 PM

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