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7-day Exchange

Beginning with the fall semester 2016, undergraduate students at Indiana University will now have a 7-day period in which drops and adds will net against each other. In this “exchange”, if the hours dropped and added do not result in an increase in total enrollment or the increase does not move the student out of the banded rate, no additional tuition charges will be assessed. (Schedule change fees may apply).

Why is the 7-day exchange period necessary?

The 7-day exchange period was implemented as part of the move to banded tuition for undergraduates and is needed because drop/add activity after the refund period can result in a student being enrolled in 12-18 hours, but being assessed more than the banded rate.

Is the 7-day exchange a pilot project?

No, this is not a pilot project. The 7-day exchange will take effect with the fall 2016 semester and will remain indefinitely.

How is the 7-day exchange period defined?

The 7-day exchange period is measured from one add/drop transaction to the next. It is not limited to a calendar week. For example, a class drop on the 10th of a month would net against any class add made 7-days before or after that date.

What are some examples of how the 7-day exchange period works?

  • A student enrolled in 16 hours drops 3 hours on Tuesday of the 6th week of classes, which is after the refund period has ended. On Thursday of the same week, she adds 3 hours.
    Because the drop and add activity occurred within a 7-day period, the 3 hours dropped on Tuesday nets against the 3 hours added on Thursday. The student would remain in 16 hours for tuition purposes and would not be assessed additional tuition charges; however, schedule change fees will apply.
  • A student enrolled in 18 hours adds 3 hours, then drops 3 hours on same day during the 50% refund period.
    Because the drop and add activity happened within a 7-day period, the 3 hours added would net against the 3 hours dropped. The student would remain in 18 hours for tuition purposes and thus would not be assessed additional tuition charges; however, schedule change fees will apply.
  • A student enrolled in 9 hours adds 3 hours on a Thursday, then drops 2 hours on Monday of the following week.
    When the student added the 3 hours, the student’s tuition would increase to the banded rate. However, when the student dropped 2 hours on the following Monday, the 2 hours added net against the 3 hours dropped and his tuition would be reduced to the 10 credit hour rate (9 hours + 3 hours – 2 hours = 10 hours). Schedule change fees will apply.
  • In the 5th week of classes, a student enrolled in 21 hours drops 3 hours, then adds a 1 hour second 8-week class.
    The 3 hours dropped net against the one hour added for a reduction of 2 hours. Because the changes occurred after the refund period ended, the student would not receive a credit for the 2 hours. No additional tuition would be assessed nor would any be refunded. Schedule change fees would apply.

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