In response to the rapidly changing situation with the novel coronavirus (COVID-19) and with the safety and well-being of staff and others in mind, we are providing answers to frequently asked questions. Please check back frequently, as updates and new questions and answers will be added.
Indiana University, including IU Southeast, has announced a number of measures to assist in protecting the health and safety of staff and the campus community. Given that the best ways to prevent the spread of viral illness is to limit contact and the associated risk of disease transmission, the following policies are being implemented immediately.
Face-to-face classroom teaching is temporarily suspended Following our revised spring break (March 15th to March 29th), students on all IU campuses will be taught via distance learning, through a number of modalities through the end of the spring semester.
University-affiliated travel is suspended University-sponsored or affiliated international travel and domestic travel outside Indiana is suspended for trips beginning on or before May 15. Personal international travel is strongly discouraged given the associated risks of possibly being unable to return for some period if the situation changes. Travelers returning from countries designated Level 2 or 3 by the CDC are subject to 14-day self-quarantine off campus upon return. We encourage all members of the IU community to consider using video conferencing, phones or other means rather than traveling campus-to-campus or elsewhere to meet in person.
Visitors At this time, in-person visits to all IU campuses are strongly discouraged. Previously scheduled visits are postponed indefinitely and the campus will contact you about virtual alternatives in the coming weeks.
Large events No new non-essential, large events should be scheduled through the end of the spring semester. For events already scheduled through the end of the spring semester, organizers are strongly encouraged to immediately consider canceling, rescheduling or making the event or meeting a virtual gathering. Any new large event that is being proposed or event being rescheduled must seek the approval of the appropriate Vice Chancellor. Athletic events will follow the guidance of their Conference Governance and public health officials.
Telecommuting option for staff You may discuss telecommuting and/or work-from-home arrangements directly with your supervisor. A number of essential services will be required even during the suspension of on-campus instruction and after it resumes. Unit heads will be as flexible as possible, considering the nature of the work and whether the necessary tools and technology are available to allow employees to fully perform their job duties away from campus.
IU Southeast’s campus will remain open to faculty, staff and students.
For those students without adequate technology or internet services; our computer labs are available in both the library and University Center. Currently, dining services are open for limited weekday business.
Any continued employment of a student worker must be discussed and approved at the Vice Chancellor and Chancellor level. Student workers may not report to work on campus for the remainder of the spring semester.
University administration and IU health officials, in coordination with local health departments, the Indiana State Department of Health, and the CDC, continue to closely monitor the ongoing outbreak and are preparing for the possibility of widespread community transmission.
Facility Operations is performing normal routine cleaning with an increased frequency to high touch surfaces using a disinfectant cleaner.
At this time, IU Southeast has not been notified of any student, faculty or staff contracting coronavirus COVID-19.
Yes. To prevent potential exposure of others, an employee may be asked to go home if they are showing symptoms of COVID-19. The symptoms of COVID-19 are fever, cough, or shortness of breath. The decision to send an employee home who is exhibiting these symptoms is to be made on a case-by-case basis. If possible, consult with the campus Human Resources office before sending an employee home.
In addition, all employees are asked to practice basic preventative measures (practice good hygiene, including frequent hand washing, covering your nose and mouth with your sleeve if you cough or sneeze, and avoiding touching your eyes, nose or mouth with your hands.)
With supervisory approval you may leave work. Discuss with your supervisor about how you may be able to make up the work in the same workweek, work a different schedule, or work from home.
You may request to use your paid time off benefits; however, your supervisor is not required to approve your time off request if your department is short on staff. See below for options available to you.
Staff have several options available:
Staff may use applicable paid time off benefits available to them, depending on professional or support and service classification.
Temporary employees do not receive pay for time not worked or any paid-time-off benefits.
Call your doctor or health care provider if you think you have been exposed to COVID-19 and develop a fever and symptoms of respiratory illness, such as cough or difficulty breathing. IU Health Virtual Visit is available for free Coronavirus screening.
The Centers for Disease Control and Prevention has full details on its website, including the importance of avoiding public transportation if you are feeling ill and staying away from others, even within your own household.
An essential employee is an employee in a position—previously designated by management—in which they are required to work on campus during an adverse event in order to meet immediate and necessary campus or university functions.
Discuss options with your supervisor. Keep in mind that not all roles are suited for telecommuting due to specific job duties that cannot be performed at home or operating requirements of the unit. Any employee telecommuting or working from home will be required to consider a number of technology issues in advance including the use of Pulse Secure or other VPN programs on university owned laptops used off campus to access university network files. Please visit the UITS Help Desk for guidance or to have necessary programs installed.
A university created template will be distributed for posting on office doors or sending to frequent customers. We recommend you customize the sign with your specific availability, email and phone contacts.
Indiana University is constantly updating a website on Coronavirus covering a variety of topics.