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Administrative Associate - Medical Records

Job ID: 5017649

SalaryApproximate Hours Per Week
TBD40
EmployerDate Posted
Volunteers of America
Louisville, Kentucky United States
Aug 24, 2017
Position TypeApplications Accepted Until
Full-timeSep 30, 2017
Description

FUNCTION:


Under general supervision performs administrative office functions, including data entry, filing, maintaining records, along with tracking and reporting. May perform other administrative duties as needed and/or assigned.



PRINCIPAL ACTIVITIES:


- Enters client data into database (e.g. client demographics, Insurance eligibility, and program- specific data)
- Performs medical record -related functions such as assembling new legal health records; filing clinical documentation (e.g. progress notes, treatment plans, medical and residential forms in the health record.
- Managing health record in compliance with organizational procedures, legal standards and Medicaid requirements.
- Processing releases of information, disability requests, subpoenas and court orders, running deficiency reports on health records, recovering files, and request for ordering supplies as needed. Preparing records for case record review (audit)
- Maintaining and archiving closed health records for accurate and timely retrieval
- Participates in staff meetings and effectively communicate to staff updates on medical records and administrative policies and procedures
- Assist Utilization Management Director with claim rejections due to data entry errors.
- Other administrative duties as assigned


Qualifications
QUALIFICATIONS:

This position requires minimum of High School Diploma, knowledge of Microsoft Office Suite. Must possess strong oral and written communication skills, analytical thinking skills, be highly organized, close attention to details, and the ability to multi task effectively. Must have 1-2 years of experience in an administrative role; preferably in Behavioral Health Services.


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