Office of the Chancellor

Distinguished Services Award Nominee and Award Recipient Information

Criteria

The following criteria constitute the basis for nominations and for committee recommendations for recipients for the awards:

1. Job performance
   1. Individual initiative: performance above and beyond the normal expectations of the position.
   2. Extraordinary assignments: performance relating to extra assignments by a supervisor.
   3. Exemplary conduct of normal duties (e.g., attendance, dependability, punctuality, etc.).
2. Personal attitude which is positive and professional in all contacts with others; and which represents the university in the best possible way.
3. Commitment to the mission and goals of IU Southeast, as reflected by service and responsiveness which is above and beyond what is expected in job performance and evidence of loyalty to IU Southeast.
4. At least three (3) years of employment (appointed) at IU Southeast as of the date of nomination request letter from Chancellor’s office.
5. Prior years’ recipients shall not be eligible for the same award unless the award was granted over ten (10) years ago.

Review Committee Composition

1. A committee shall be appointed by the Chancellor to review nominations for the awards and recommend confidentially to the Chancellor recipients in each staff category (i.e., PA/TE, CL, LE, and SM).
2. The committee shall include nine (9) members, selected by the Chancellor
   • (3) The most recent award recipients in each of the three categories
   • (2) Two representatives of the Staff Council
     • (1) One Professional staff member
     • (1) One Bi-weekly staff member
   • (2) Two at-large members, from within the above groups or from other previous recipients.
3. The Chancellor shall appoint the committee chairperson.
4. The committee shall include at least one member from the previous year’s committee.

Instructions to the Committee

1. The committee shall follow procedures and criteria as outlined in this document. However, if no candidates judged meet the criteria in a particular category, the committee shall not recommend a recipient in that category.
2. All proceedings of this committee must be kept strictly confidential.
3. The Chancellor shall review the recommendations of the committee and select and announce the award recipients at an appropriate time.

Procedures

The following procedures are recommended for receiving and reviewing nominations:

1. The Chancellor shall solicit nominations and receive them through the Chancellor’s office. Any IU Southeast faculty member, staff member, or student may submit nominations.
2. A nomination shall address the above criteria and be submitted through a web form distributed through a nomination solicitation email from the Chancellor’s office to the campus community.
3. The Chancellor’s office will secure from the Human Resources Department a copy of the job description of each nominee.
4. The names of the nominees will be submitted by the Chancellor’s office confidentially to the Human Resources Director, who will then notify the Chancellor’s Office of any pending or relevant adverse personnel action(s) and confirm that the nominees have a minimum of three (3) years’ appointed employment with IU Southeast.
5. The Chancellor’s office will then notify each nominee’s supervisor and solicit a one-page letter of support from the supervisor, specifically addressing the selection criteria. If there is more than one nominee from a supervisor’s area, the supervisor will be asked to rank the nominees. This ranking is to be considered as the only advisory to the committee.
6. The Chancellor’s office shall convene the committee and provide the nominations and letters of support to the committee chair.
7. The committee shall review each nomination according to the selected criteria, following an impartial process set forth by the Chancellor, and recommend recipients, if applicable, in each of the three categories in a confidential manner to the Chancellor.
8. The Chancellor will review and approve the selection of the recipients and make an announcement at an appropriate time.
9. Recipients must choose an award of an IU Southeast captain’s chair or a one-time monetary award of $500.

Nominations must be submitted by May 25, 2022.

• Nomination Form