Tools for the Search —
Professional Correspondence
Remember that professionals communicate very differently than you may communicate with
your close friends or family. When seeking an internship or a job position, it is important that you
communicate effectively and in a professional manner.
Never send a résumé without a cover letter, unless you were instructed to do so by the employer.
The cover letter functions to introduce yourself in a way that will encourage the employer to look at
your résumé.
While you may have a basic design or template for your cover letter, always make changes to
the cover letter to adapt it to the specific internship position for which you are applying, just as you
would with your résumé. Look at the job description and the listed qualifications and show evidence of
how you meet the criteria within your cover letter.
The first paragraph should develop the point of your letter, revealing your purpose and interest.
Identify the position and the source of the information. The second paragraph indicates why you are
interested in the position, the company, or its products or services. Summarize your strongest
qualifications (education, experience, interests, etc.) that match the requirements for the position.
Provide evidence of your experience and accomplishments. The third paragraph should be an effort to
sell yourself to the employer and convince him or her that you are well-qualified. Refer to the enclosed
résumé but do not repeat information which is in it. The final paragraph should suggest an action plan
and request an interview. State your appreciation for the person’s time and consideration. Finally, let the
employer know how to obtain additional information.
The next page shows a sample cover letter design.
Writing The Cover Letter