“Although salary is a major enticement or deterrent, the conversation regarding the compensation packages should
include other incentives the institution is willing to provide.”
- Association of American Colleges and Universities
The Offer Package
To discuss an offer package, the dean or hiring manager
should contact Human Resources to obtain information
about the standard benefits provided by the University such
as health and life insurance, retirement, and fee courtesy.
The discussion and offer should also review office and/or
lab space, research funding, prior sabbatical leave credit,
prior tenure credit, and other issues. It is a good idea to
familiarize yourself with IU policy on moving expenses.
Discuss this early with the candidate to reduce
complications later. In negotiations it is important to
emphasize that no commitments are final until they have
administrative approval and are written into the offer letter.
Approval to Extend Offer
Offer request eDoc must be approved
an offer letter or making a binding offer to the candidate.
Offer Letter (Professional & Bi-weekly)
After comments have been updated in PeopleAdmin by the
search committee, an email should be sent to the Office of
Equity and Diversity requesting an approval to extend
offer. Upon approval, the hiring manager and/or Human
Resources may extend a verbal salary offer. Human
Resources will send a letter to the successful candidate.
The Request to Recommend Appointment
for Academic Position
This form is completed for faculty by the Dean and
delivered to the Executive Vice Chancellor for Academic
Affairs. Required information includes the terms and
conditions of the offer.
Offer Letter (faculty)
The offer letter should describe the appointment (e.g.
tenure-track) and the professional duties required. It
is important that the letter include the statement
This offer is contingent on the University’s
verification of credentials and other information
required by State law and IU policies. The
Immigration Reform and Control Act of 1986
requires the University to verify and retain a
record showing that each individual hired is a
U.S. citizen or an alien authorized to work in the
Offer with Tenure
When an offer will be made granting tenure, the
faculty of the school will be consulted about the
award of tenure prior to making the offer. An offer
with tenure will require additional approvals by the
Executive Vice Chancellor for Academic Affairs, the
Chancellor, the IU Executive Vice President, and
the Board of Trustees. The Executive Vice
Chancellor for Academic Affairs will be responsible
for securing the necessary approvals.
When making a salary offer, departments should
keep in mind equity issues including minimum
salary requirements set annually by campus
administrators. Remember it is illegal to pay a
woman less than a man simply because the markets
will bear it, even though it may have been negotiated
by the candidate.
Notifying Unsuccessful Candidates
Since some first offers are rejected, it is important to
encourage candidate interest in the position.
Unsuccessful candidates should be notified only
after an offer has been accepted.