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Plan An Event

The health and safety of IU faculty, staff, students, and guests are our highest priority. To protect our campus community, the Southeast campus will follow the conference and event guidance set forth by the university. All events meeting the minimum attendance must be reviewed by the campus events committee and the university events committee prior to engagement of event staff or announcement of the event.


Summer 2021 (for events through July 31, 2021)

Events with 25 or more people who will need to be in physical attendance

Complete the process below.

  1. This should be started prior to advertising your event. Please allow 30 days to complete this process.
  2. Submit the Campus Event Approval Form to have your event reviewed by the campus events committee. The review process can take up to 14 days. Once the campus has approved the event, submit your event request through the University Event Request Committee (UERC) approval process. The review process can take up to 10 days.
  3. When both approvals have been received, the event can start to be announced and promoted.
  4. Add the event to the IU Southeast campus calendar. This can take up to 2 business days.

Events with less than 25 people or that are being held virtually

  1. Add the event to the IU Southeast campus calendar. This can take up to 2 business days.

Fall 2021 (for events Aug. 1 - Dec. 31, 2021)

Events with 50 or more people who will need to be in physical attendance

Complete the process below.

  1. This should be started prior to advertising your event. Please allow 30 days to complete this process.
  2. Submit the Campus Event Approval Form to have your event reviewed by the campus events committee. The review process can take up to 14 days. Once the campus has approved the event, submit your event request through the University Event Request Committee (UERC) approval process. The review process can take up to 10 days.
  3. When both approvals have been received, the event can start to be announced and promoted.
  4. Add the event to the IU Southeast campus calendar. This can take up to 2 business days.

Events with less than 50 people or that are being held virtually

  1. Add the event to the IU Southeast campus calendar. This can take up to 2 business days.

Additional Information

Indiana University Southeast

4201 Grant Line Rd.
New Albany, IN 47150
(812) 941-2333

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