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IU Southeast Satisfactory Academic Progress (SAP) Policy

The following policy is effective beginning with the Fall 2018 semester and supersedes all previous policies.

Federal regulations require that Indiana University Southeast establish a policy to monitor the academic progress of students who apply for and/or receive federal, state, and institutional financial assistance. A student must be admitted to the university and enrolled in a degree-seeking program to be eligible for financial assistance. Only credit hours that count towards a degree-seeking program are included for determining aid eligibility. (A student can receive aid for a limited amount of remedial coursework that is included as part of a regular program.)

To remain eligible for financial assistance, a student must demonstrate satisfactory progress toward completion of their degree according to the following standards. Students will be evaluated upon their initial FAFSA submission and the conclusion of each semester, unless otherwise noted.

Students will be notified by IU Southeast email if they do not meet the Satisfactory Academic Progress requirements listed below:

GPA Requirements

Undergraduates

  • Undergraduate students are required to maintain a cumulative program grade-point average(GPA) of 2.0 or maintain the GPA required to be in good standing with your program of study, whichever is higher. The GPA calculation excludes transfer coursework (except those courses taken at another IU campus) because Indiana University Southeast does not assign a GPA to these course types.

Graduates

  • Graduate students are required to maintain a grade-point average (GPA) of 3.0 or maintain the GPA required to be in good standing with your program of study, whichever is higher. The GPA calculation excludes transfer coursework (except those courses taken at another IU campus) because Indiana University Southeast does not assign a GPA to these course types.

Completion Rate Requirements

  • Students must complete at least 67% of total attempted coursework. All for-credit courses taken at Indiana University Southeast (or at another IU campus) and transfer hours from other institutions are included in this calculation.
    • Grades of W, F, FN, FNN, FX, NC, and I (Incomplete) are not considered successful completion of a course and are included in the calculation.
  • Academic bankruptcy does not remove courses from the completion rate calculation.
  • Repeated courses are also included in the completion rate calculation. Financial assistance for repeated coursework is limited.

Maximum Time Frame (Too Many Hours) Requirements

Undergraduates/Associate's/Certificates

  • All transfer credit hours that appear on a student’s academic transcript will be counted toward the duration of eligibility/credit hours attempted.
  • Academic bankruptcy does not remove courses from the total hours attempted calculation.
  • Repeated courses are also included in the total hours attempted calculation. Financial assistance for repeated coursework is limited.
  • Satisfactory Academic Progress (SAP) standards include all previous academic history, including transfer work, even if the student did not receive financial aid for those courses.
  • Associate's degree students must complete their programs in no more than 90 credit hours attempted.
  • Bachelor’s degree students must complete their programs in no more than 180 credit hours attempted.
  • Certificate students (including Post-Baccalaureate) must complete their programs within 27 credit hours or within 150% of the credit hours required for that program. For example, if your program requires 18 credit hours, you must complete your program within 27 credit hours (18 x 150% = 27).
  • Graduate students enrolled in master’s degree programs must complete their degrees in no more than 45 credit hours of graduate enrollment not including research credits
  • Students in any program that has been determined cannot mathematically complete their primary academic program before exceeding their 150% total credit hours attempted will lose financial aid eligibility.

Regaining Eligibility

If at any time it is determined to be mathematically impossible for the student to complete his/her program within the maximum time frame, the student will no longer be eligible for Federal Financial Aid without an approved appeal.

If a student does not meet the GPA or Completion Rate requirement, they may regain their financial aid eligibility in two ways: self-correction, or approved appeal.

If a student does not meet the Maximum Time Frame (Too Many Hours) requirement, they may regain their financial aid eligibility for their current program of study only by approved appeal.

Self-Correction

Eligibility can be re-established if the student enrolls for one or more terms at their own expense (either out-of-pocket or with a private loan) and meets the standards according to the completion and GPA requirements. Please note, if you are not meeting the Maximum Time Frame requirement, the only way to self-correct is by graduating and moving to a higher degree program. Otherwise, an appeal must be submitted. 

Appeal Submission

Students who fail to meet the standards after one semester of Financial Aid Warning, and had extenuating circumstances beyond their control may appeal to the Office of Financial Aid by completing the SatisfactoryAcademic Progress Appeal form.

Conditions for Appeal:

  • Death of an immediate family member or guardian
  • Major medical issue experienced by the student or immediate family member or guardian
  • Victim of domestic violence
  • Other extreme circumstances to be determined by the Office of Financial Aid on a case-by-case basis

Appeals will NOT be accepted for the following circumstances:

  • Encountering a situation that could have been anticipated, such as the need to have transportation, the need to pay for ordinary living expenses, the need for childcare, etc.
  • Participation in extracurricular activities or academic overload
  • Dissatisfaction with instructor, instructional method, course material, or class intensity
  • Lack of motivation, change of major, or change in academic interests
  • Working too many hours.

Students must have the current FAFSA on file with the IU Southeast Financial Aid Office before an appeal will be accepted. If a student does not have a FAFSA on file, they will receive an email noting the rejection.

When completing an appeal for GPA or Completion Rate, students are required to include all of the following:

  1. A detailed description of the extenuating circumstances beyond the student’s control which led to the student not meeting Satisfactory Academic Progress standards
    1. An explanation of how these circumstances impacted the student's academic performance
    2. Confirmation and explanation that these circumstances have been resolved
    3. An explanation of the measures which are being taken to ensure future academic success
  2. Supporting third party documentation of the extenuating circumstances outlined by the student.
    *If one or more of these are not provided the appeal will be denied.
  3. It is also recommended students meet with their academic advisor to discuss and plan their future academic endeavors, if they have not done so already.

When completing an appeal for Maximum Time Frame (Too Many Hours), students are required to include the following:

  1. A detailed description of the extenuating circumstances beyond the student’s control which led to the student not meeting Satisfactory Academic Progress standards.
    1. If the student is seeking a second degree, please outline the reasons for the second degree (unemployment in previous field of work, inability to move up within current workplace without the additional degree, etc.) The student must explain this rationale for the pursuit of a second degree. 
    2. Students seeking multiple majors must explain the rationale for the pursuit of multiple majors if this causes them to exceed the maximum time frame. 
    3. Because the guidelines allow for 150% of the hours required to receive a degree, changing majors alone will not constitute an appeal approval. 
  2. Supporting third party documentation of the extenuating circumstances outlined by the student.
  3. An academic plan submitted by the student’s academic advisor.
    *If one or more of these are not provided the appeal will be denied.

All appeals must be submitted in electronic form. The online form can be found on the IUS Financial Aid webpage under the Satisfactory Academic Progress tab. Paper SAP appeals will NOT be accepted. If assistance with the online SAP appeal is required, please contact the Financial Aid office.

Priority Dates are provided to allow students an opportunity to have appeal decisions prior to the last day to drop courses with a 100% tuition refund:

  • Fall: 30 days prior to the beginning of the semester
  • Spring: 45 days prior to the beginning of the semester

Deadlines for appeals and submission of additional information requested by the SAP Committee are as follows: 

  • Fall: 30 days prior to the end of the semester or enrollment period.
  • Spring: 30 days prior to the end of the semester or enrollment period.
  • Summer 1 & 2: 15 days prior to the end of the semester or enrollment period.

Appeals submitted later than the deadlines listed above will not be processed.

Appeals should only be submitted for semesters in which you are enrolled or intend to enroll.

If a student does not respond to an academic plan agreement or a request for additional information before the deadline listed in the communication, aid will NOT be processed.

Appeal Review

Submission of a Satisfactory Academic Progress (SAP) Appeal is not a guarantee of approval.

Our SAP Appeal Committee reviews each appeal to determine student eligibility for continued financial aid. For appeals that are approved, a student should see any financial aid for which they are eligible approximately three to five weeks from the initial submission of their appeal. Please note the processing length will also depend on timely submission of any additional information requested by the committee. Processing may take longer during peak times (July through early September).

No deferments of IU Southeast charges will be granted during the review time frame. Notifications will be sent to student’s IU email only. When a student fails to meet SAP and has an appeal denied, he/she can regain eligibility by meeting the criteria established above, but he/she cannot regain eligibility simply by being out of school for a set amount of time or by paying for a set number of classes out-of-pocket.

The SAP Appeal Committee reserves the right to require an Academic Plan which may span the current semester, the current year, or the duration of the student’s program. Academic Plans may specify the student’s remaining planned coursework, required GPA, required Completion, suggested activities to increase GPA, or courses of action as determined by the student’s academic advisor. The Financial Aid Office reserves the right to add additional stipulations to the academic plan.

Options If Your Appeal Is Denied

In the event your appeal is denied, you may setup deferred payments with the Bursar’s Office or apply for a private loan.

Limit Of Appeals

The number of appeals a student may submit throughout their academic career at IU Southeast will be limited to three. A student may not use the same reasoning/circumstances for more than one appeal.

Unusual Enrollment History

Effective with the 2015-2016 school year, the U.S. Department of Education has established new regulations to prevent fraud and abuse in the Federal Pell Grant and Federal Direct Loan Programs by identifying students with unusual enrollment histories. Students selected for unusual enrollment history reviews by the U.S. Department of Education will be reviewed by IU Southeast financial aid administrators using transcripts from the student’s previous institutions and any current IU Southeast enrollment. Unusual enrollment can be triggered when a student receives a Federal Pell Grant or Federal Direct Loans at three institutions within four years or less. Although it is not technically a part of the Satisfactory Academic Progress review, students denied aid as a result of the review may appeal using the Satisfactory Academic Appeal process.

Glossary

Academic Bankruptcy - Bankruptcy means that all grades earned during the term(s) in question will not be counted in the calculation of the program GPA. The grades will remain on the student’s official transcript and will count in the IU GPA. Academic Bankruptcy may be requested for no more than two terms of IU Southeast coursework. Please visit the Registrar's website for the full policy outline.

Completion - This is a calculation based on the total number of successfully completed hours (A, B, C, D, S) divided by the total number of attempted hours, including those not successfully completed (F, Fn, FNN, FX, NC, and Incomplete). Successful Hours ÷ Total Hours (Successful Hours + Unsuccessful Hours) = Completion Rate.

Financial Aid Probation - Students with approved appeals are placed on Financial Aid Probation and are eligible to receive financial aid while on Financial Aid Probation. Students must either meet the Satisfactory Academic Progress requirements, or the terms of their SAP Academic Plan to remain eligible for financial aid.

GPA - Grade Point Average: Your Program GPA is used to determine whether or not you meet the minimum GPA standard for SAP. This GPA can be found at the bottom of your Unofficial Transcript and is titled “Student Undergraduate Program Summary” or “Student Graduate Program Summary.” To calculate your GPA with estimated grades, use your current AAR and IU's GPA calculator.

Too Many Hours - This is a calculation that includes all transfer hours, Successful Hours and Unsuccessful hours at IU Southeast.

Not Meeting SAP - A student with this status is not eligible to receive financial aid.A student will be classified as Not Meeting Satisfactory Academic Progress if they meet one or more of the following:

  • Do not meet the GPA or completion rate requirement and/or exceed the maximum time frame allowed for their program, or
  • Fail to meet the requirements of a previously assigned Financial Aid SAP Academic Plan. 

Campus Events

Orientation (First-Year Students)

Orientation (First-Year Students)

July 24th, 2018

All day event

Orientation (Transfer Students)

Orientation (Transfer Students)

July 24th, 2018

All day event

Orientation (First-Year Students)

Orientation (First-Year Students)

July 26th, 2018

All day event

Classes End for Summer II Session

Classes End for Summer II Session

August 6th, 2018

8:00 AM - 9:00 AM

Orientation (First-Year Students)

Orientation (First-Year Students)

August 8th, 2018

All day event

Orientation (Transfer Students)

Orientation (Transfer Students)

August 10th, 2018

All day event

Graduate Student Orientation

Graduate Student Orientation

August 11th, 2018

9:00 AM - 11:00 AM

Induction Day

Induction Day

August 17th, 2018

10:00 AM - 2:00 PM

2018 Champions Dinner

2018 Champions Dinner

August 18th, 2018

6:00 PM - 8:00 PM

Fall Classes Begin

Fall Classes Begin

August 20th, 2018

All day event

Last Day to Register for Fall Classes

Last Day to Register for Fall Classes

August 26th, 2018

All day event

Labor Day Holiday - NO CLASSES

Labor Day Holiday - NO CLASSES

September 3rd, 2018

All day event

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