Menu Search

IU Southeast Satisfactory Academic Progress (SAP) Policy

Federal regulations require that Indiana University Southeast establish a policy to monitor the academic progress of students who apply for and/or receive federal, state, and institutional financial assistance.

A student must be admitted to the university and enrolled in a degree-seeking program to be eligible for financial assistance. Only credit hours that count towards a degree-seeking program are included for determining aid eligibility. (A student can receive aid for a limited amount of remedial coursework that is included as part of a regular program.)

Recipients of federal financial assistance are expected to attend classes throughout the term; enrollment is monitored. Repayment of federal aid already received may be required if it is determined that the student stopped attending classes but did not officially withdraw from the University. Aid eligibility for subsequent academic terms may be canceled.

Academic bankruptcy does not remove courses from the cumulative GPA, completion rate, or total hours attempted calculations. Repeated courses are also included in the completion rate and total hours attempted calculations. Financial assistance for repeated coursework is limited.

Satisfactory Academic Progress (SAP) standards include all previous academic history, including transfer work, even if the student did not receive financial aid for those courses.

SAP requirements for students in undergraduate and graduate programs longer than one year in length are monitored once a year after the completion of the spring semester, or later depending upon FAFSA submission. Students who fail to meet SAP at the time of SAP monitoring will cease to be eligible for any future financial aid without an approved appeal. Submission of a SAP Appeal is not a guarantee of approval.

To remain eligible for financial assistance, a student must demonstrate satisfactory progress toward completion of their degree according to the following standards. These satisfactory academic standards apply to all students enrolled at IU Southeast. Students will be evaluated annually at the posting of spring grades, or later depending upon FAFSA submission, unless otherwise noted. If the student is placed on an academic plan upon approval of their appeal, their progress will be monitored after each term through the duration of the plan. If at any time it is determined to be mathematically impossible for the student to complete his/her program within the maximum time frame, the student will no longer be eligible for Federal Financial Aid. Parents of students who are denied financial assistance by failing to meet these academic standards will not be eligible for a Parent PLUS Loan.

Students will be notified by IU Southeast email if they do not meet the GPA, Completion and Maximum Time Frame Satisfactory Academic Progress requirements. To regain eligibility students may complete a self-correct form or an appeal, depending on which is appropriate. These options and the SAP requirements are outlined in detail below.

GPA

Undergraduates

  • Undergraduate students are required to maintain a program grade-point average (GPA) of 2.0, or maintain the GPA required to be in good standing with your program of study, whichever is higher. The GPA calculation excludes transfer coursework (except those courses taken at another IU campus) because Indiana University Southeast does not assign a GPA to these course types.

Graduates

  • Graduate students are required to maintain a grade-point average (GPA) of 3.0 or maintain the GPA required to be in good standing with your program of study, whichever is higher. The GPA calculation excludes transfer coursework (except those courses taken at another IU campus) because Indiana University Southeast does not assign a GPA to these course types.

Completion

Undergraduates

  • Undergraduate students must complete at least 67% of total attempted coursework. All for-credit courses taken at Indiana University Southeast (or at another IU campus) and transfer hours from other institutions are included in this calculation.
    • Grades of W, F, FN, FNN, FX, NC, and I (Incomplete) are not considered successful completion of a course and are included in the calculation.
  • Please note, undergraduates who receive all Ws, all FNs, all FNNs, or a combination of FNs, FNNs, and Ws during one academic period, and received federal aid for that period, may be required to repay all or part of any aid received. For students taking a combination of standard and non-standard who only successfully complete a non-standard course may also have his/her aid recalculated.

Graduates

  • Graduate students must complete at least 67% of total attempted coursework. All for-credit courses taken at Indiana University Southeast (or at another IU campus) and transfer hours from other institutions are included in this calculation.
    • Grades of W, F, FN, FNN, FX, NC, R, and I (Incomplete) are not considered successful completion of a course and are included in the calculation.
  • Please note, graduates who receive all Ws, all FNs, all FNNs, or a combination of FNs, FNNs, and Ws during one academic period, and received federal aid for that period, may be required to repay all or part of any aid received. For students taking a combination of standard and non-standard who only successfully complete a non-standard course may also have his/her aid recalculated.

Maximum Time Frame (Too Many Hours)

Undergraduates/Associate's/Certificates

  • Associate’s degree students must complete their programs in no more than 75 credit hours attempted.
  • Bachelor’s degree students must complete their programs in no more than 160 credit hours attempted.
  • Students in certificate programs (including Post-Baccalaureate) must complete their programs within 27 credit hours or within 150% of the credit hours required for that program. For example, if your program requires 18 credit hours, you must complete your program within 27 credit hours (18 x 150% = 27).
  • All transfer credit hours that appear on a student’s academic transcript will be counted toward the duration of eligibility/credit hours attempted.
  • Undergraduates seeking a second bachelor’s degree (including Transition to Teaching) will be required to submit a SAP appeal if their total credit hours attempted are greater than 160.

Graduates

  • Graduate students enrolled in master’s degree programs must complete their degrees in no more than 45 credit hours of graduate enrollment not including research credits.
  • All graduate transfer credit hours that appear on a student’s academic transcript will be counted toward the duration of eligibility.
  • Graduate students seeking a second graduate degree or taking courses for teacher certification or additional licensing will be required to submit a SAP appeal if their total graduate credit hours attempted are greater than 45. (Teacher certification and additional licensing are considered graduate coursework, but receive undergraduate-level loans.)

Self-Correction

Eligibility can be re-established if the student enrolls for one or more terms at their own expense (either out-of-pocket or with a private loan) and meets the standards according to the completion and GPA requirements. Please note, if a student is not meeting the Maximum Time Frame requirement, the only way to self-correct is by graduating and moving to a higher degree program. Otherwise, an appeal must be submitted. The Office of Financial Aid will check students’ Satisfactory Academic Progress annually after spring term grades have posted. If a student has self-corrected upon the conclusion of a summer or fall term, and would like to have their Satisfactory Academic Progress re-evaluated, they must submit the online SAP self-correct form.

Appeal Submission

Students who fail to meet the SAP standards and had extenuating circumstances beyond their control may appeal to the Office of Financial Aid by completing the Satisfactory Academic Progress Appeal form.

Students must have a FAFSA for the semester which they are appealing on file with the IU Southeast Office of Financial Aid before an appeal will be accepted. If a student does not have a FAFSA on file they will receive an email noting the rejection of the appeal.

When completing an appeal for GPA or Completion Rate, students are required to include all of the following:

  1. A detailed description of the extenuating circumstances beyond the student’s control which led to the student not meeting Satisfactory Academic Progress standards, how these circumstances impacted the student’s academic performance, confirmation and explanation that these circumstances have been resolved, and the measures which are being taken to ensure future academic success.
  2. Supporting third party documentation of the extenuating circumstances outlined by the student.
    *If one or more of these are not provided the appeal will be denied.
  3. It is also recommended students meet with their academic advisor to discuss and plan their future academic endeavors if they have not done so already.

When completing an appeal for Maximum Time Frame (Too Many Hours), students are required to include the following:

  1. A detailed description of the extenuating circumstances beyond the student’s control which led to the student not meeting Satisfactory Academic Progress standards. If the student is seeking a second degree, please outline the reasons for the second degree (unemployment in previous field of work, inability to move up within current workplace without the additional degree, etc.) Please note, because the guidelines allow for more than 100% of the hours required to receive a degree, changing majors alone will not constitute an appeal approval.
  2. Supporting third party documentation of the extenuating circumstances outlined by the student.
  3. An academic plan submitted by the student’s academic advisor.
    *If one or more of these are not provided the appeal will be denied.

All appeals must be submitted in electronic form. The online form can be found on the IUS Financial Aid webpage under the Satisfactory Academic Progress tab. Paper SAP appeals will NOT be accepted. If assistance with the online SAP appeal is required, please contact the Financial Aid office.

Priority Dates are provided to allow students an opportunity to have appeal decisions prior to the last day to drop courses with a 100% tuition refund:

  • Fall: 30 days prior to the beginning of the semester
  • Spring: 45 days prior to the beginning of the semester

Deadlines are the last day appeals and submission of additional information requested by the SAP Committee will be accepted for a given term. Deadlines are as follows:

  • Fall: 30 days prior to the end of the semester or enrollment period.
  • Spring: 30 days prior to the end of the semester or enrollment period.
  • Summer 1 & 2: 15 days prior to the end of the semester or enrollment period.

Appeals submitted later than the deadlines listed above will not be processed. Appeals should only be submitted for the next semester in which the student is enrolled or intends to enroll. If a student does not respond to a request for additional information or other communication from the committee before the deadline, aid will NOT be processed.

Appeal Review

Submission of a Satisfactory Academic Progress (SAP) Appeal is not a guarantee of approval.

Our SAP Appeal Committee reviews each appeal to determine student eligibility for continued financial aid. For appeals that are approved, a student should see any financial aid for which they are eligible approximately three to four weeks from the initial submission of their appeal or receipt of additional information, if requested. Please note the processing length will also depend on timely submission of any additional information requested by the committee. Processing may take longer during peak times (July through early September).

The SAP Appeal Committee reserves the right to require an Academic Plan which may span the current semester, the current year, or the duration of the student’s program. Academic Plans may specify the student’s remaining coursework, required GPA, and required Completion rate. The Financial Aid Office reserves the right to add additional stipulations to the academic plan.

If an appeal is approved with a plan, student eligibility will be re-evaluated at the end of the semester. For students placed on an academic plan this will be to ensure the student is meeting the approved academic plan or is meeting the Satisfactory Academic Progress standards on their own.

No deferments of IU Southeast charges will be granted during the review time frame. Final decisions regarding appeals should be monitored by the student through the SAP Database. Notifications will be sent to the student’s IU email only. When a student fails to meet SAP and has an appeal denied, he/she can regain eligibility by meeting the criteria established above, but he/she cannot regain eligibility simply by being out of school for a set amount of time or by paying for a set number of classes out-of-pocket.

Options If Your Appeal Is Denied

In the event your appeal is denied, you may setup deferred payments with the Bursar’s Office or apply for a private loan.

Limit Of Appeals

There is no limit on the number of times a student may submit appeals; however, a student who appeals using the same extenuating circumstance(s) twice will be denied. Appeals submitted without documentation or required information will also be denied.

Unusual Enrollment History

Effective with the 2015-2016 school year, the U.S. Department of Education established new regulations to prevent fraud and abuse in the Federal Pell Grant and Federal Direct Loan Programs by identifying students with unusual enrollment histories. Students selected for unusual enrollment history reviews by the U.S. Department of Education will be reviewed by IU Southeast financial aid administrators using transcripts from the student's previous institutions and any current IU Southeast enrollment. Unusual enrollment can be triggered when a student receives a Federal Pell Grant or Federal Direct Loans at three institutions within four years or less. Although it is not technically a part of the Satisfactory Academic Progress review, students denied aid as a result of the review may appeal using the Satisfactory Academic Appeal process.

Glossary

GPA - Grade Point Average: Your cumulative GPA is used to determine whether or not you meet the minimum GPA standard for SAP. This GPA can be found at the bottom of your Unofficial Transcript and is titled “Indiana University Undergraduate Summary” or “Indiana University Graduate Summary.” To calculate your GPA with estimated grades, use your current Unofficial Transcript and IU's GPA calculator.

Completion - This is a calculation based on the total number of successfully completed hours (A, B, C, D, S) divided by the total number of attempted hours, including those not successfully completed (F, Fn, Fnn, FX, NC, and Incomplete). Successful Hours ÷ Total Hours (Successful Hours + Unsuccessful Hours) = Completion Rate.

Too Many Hours - This is a calculation that includes all transfer hours, Successful Hours and Unsuccessful hours at IU Southeast.

Academic Bankruptcy - Bankruptcy means that all grades earned during the term(s) in question will not be counted in the calculation of the program GPA. The grades will remain on the student’s official transcript and will count in the IU GPA. Academic Bankruptcy may be requested for no more than two terms of IU Southeast coursework. Please visit the Registrar's website for the full policy outline.

Campus Events

Thanksgiving Holiday - Campus Closed

Thanksgiving Holiday - Campus Closed

November 23rd, 2017

All day event

Thanksgiving Holiday - Campus Closed

Thanksgiving Holiday - Campus Closed

November 24th, 2017

All day event

Fall 2017 Classes End

Fall 2017 Classes End

December 2nd, 2017

All day event

Holiday Pops

Holiday Pops

December 2nd, 2017

7:30 PM - 9:00 PM

Fall 2017 Final Exams Begin

Fall 2017 Final Exams Begin

December 4th, 2017

All day event

Fall 2017 Final Exams End

Fall 2017 Final Exams End

December 9th, 2017

All day event

Wintersession Classes Begin

Wintersession Classes Begin

December 14th, 2017

All day event

Christmas Holiday - Campus Closed

Christmas Holiday - Campus Closed

December 25th, 2017

All day event

New Year's Day Holiday - Campus Closed

New Year's Day Holiday - Campus Closed

January 1st, 2018

All day event

Wintersession 2017 Classes End

Wintersession 2017 Classes End

January 4th, 2018

All day event

Wintersession 2017 Finals

Wintersession 2017 Finals

January 6th, 2018

All day event

Spring 2018 Classes Begin

Spring 2018 Classes Begin

January 8th, 2018

All day event

See All Events » Submit an Event »