Bicycles – Facilities Standards
Bicycles are not permitted inside the lodges or other campus buildings. Bike racks are located near the lodges and most academic buildings on campus. Bicycles should be secured to bike racks appropriately and are not to be chained to trees, tables, benches, handrails, or other places not intended for that use. Bicycles must be registered with the University Police department (University Center 027). A list of bike racks available for use on campus may be obtained from the Physical Plant department.
Chalking – Facilities Standards
Permission may be received from the Director of Residence Life & Housing to use chalk on pavements surrounding the lodges. Chalking may be used to publicize lodge events or to offer educationally valid information to the community. An email should be submitted to the Director of Residence Life & Housing via email@example.com requesting such permission which includes the event name, the specific location and size of the area where chalk will be used, the length of time the chalk will remain on the pavement (usually limited to two days), and the name(s) of the individuals who will be responsible for removing the chalk. If the chalk is not removed by the time specified in the permission request email, Physical Plant may be asked to remove the chalk and will bill the sponsoring student or organization for such services.
Consolidation Process and Private Rooms – Facilities Standards
Residents who lose a roommate may be assigned a new roommate. While every effort will be made to notify a current resident of an incoming roommate, a new placement can occur quickly. Therefore, it is important that apartment common areas remain clean and maintained to accommodate any newly assigned resident(s). If a unit is not cleaned in an acceptable manner prior to a new roommate’s arrival, the Office of Residence Life and Housing reserves the right to have the apartment cleaned, and the cost will be billed to the current residents of the unit.
Residents of a double occupancy room who do not have a roommate may have the option (based on availability and space demands) to buy out the room as a single for an additional fee. In order to do so, an additional charge of 50 percent of the daily pro-rated two-bedroom rent amount will be due to hold the room as a single. This payment is to be made each semester that the resident wants to have a guaranteed single. In the event that multiple students wish to keep single rooms and space constraints do not allow for such, student class standings and GPAs will be used to allocate available rooms. In some instances, residents will be asked to move to another apartment in order to consolidate. Residents will be given notice of their new assignment and given 48 hours to move their belongings.
Damages – Facilities Standards
Upon moving in, residents are required to fill out a Room Condition Report (RCR) listing any existing damage present in an apartment. The RCR must be completed and turned in within 48 hours of moving into the apartment. Residents who do not turn in their RCR will be responsible for all damages in their unit whether it was present upon move-in or not. A student who fails to turn in an RCR forfeits their right to appeal any damage charges.
Damages caused by abuse or misuse to IU Southeast facilities or equipment will be billed to the individual(s) responsible for the damage and will be posted to the resident’s bursar account. Multiple or repeated incidents of damage may result in disciplinary action.
The residential rental fees cover routine cleaning and maintenance of common areas. When damage occurs that is not considered routine, every effort is made to identify the individual(s) responsible for the damage. However, if the responsible individual cannot be identified, the residents of the apartment, floor, or building where the damage occurred may be assessed common area charges which will be split among all residents in the affected area.
Any appeal of damage charges or common area damage charges during the contract period must be submitted in writing to the Office of Residence Life and Housing (Attn: Damage Appeals) within 30 days of the billing date. Appeals for damages assessed at the end of the contract are due within two weeks of the date on the damage billing letter. End of contract damages can be appealed in writing by letter or e-mail. Appeals are only accepted from residents.
Damage Assessment – Facilities Standards
Damage charges are assessed upon move-out and when damage is repaired throughout the year. Normal living unit “wear and tear” is expected, but residents will be held responsible for damages resulting from negligence, abuse, or misuse.
Damage in common areas (living room and kitchen) will be assessed for all occupants when a resident of an apartment checks out of on campus housing. This assessment can occur at any time during the year. Any appeal of damage charges or common area damage charges during the contract period must be submitted in writing to the Office of Residence Life and Housing (Attn: Damage Appeals) within 30 days of the billing date.
Damages in shared areas (bedroom and bathroom) will be assessed for all occupants sharing the space when a resident of an apartment moves out of their assigned space because of a room change or moving out of on campus housing.
Residents are encouraged to take responsibility for damages they cause as soon as possible in order for repair work to be accomplished. Residents will have the opportunity to take responsibility for damages in the following ways:
- Submit an email to firstname.lastname@example.org explaining the damage.
- Damage created in the fall semester- Submit responsibility for damages when completing the online Winter Break Registration form.
- Damage created in the spring semester or throughout the year – Submit responsibility for damages when completing the online Checkout Registration form.
- Checkout Paperwork – Residents can take responsibility for damages when completing their checkout paperwork.
For potential fines and/or damages, please refer to the Sample Damages & Fines List webpage.
Fireplaces – Facilities Standards
Each lodge is equipped with a functioning gas-log fireplace. Extreme care should be exercised when using the fireplace. Residents using the fireplace are responsible for keeping the glass doors or screens open while the fire is burning and closing them when finished. Foreign objects or materials may not be placed into the fireplace at any time. If a resident is found misusing or abusing the fireplace, they may be subject to disciplinary action.
Furnishings – Facilities Standards
Residents are responsible for the care and condition of all University furnishings. In addition to this, the following should be noted:
- Water beds are prohibited.
- Mirrors may not be moved from their fixed positions.
- Loft systems are prohibited.
- Furnishings may not be removed from an apartment. Furnishings may be moved within an apartment between rooms as long as all roommates are in agreement and furnishings are returned to their original configuration prior to vacating the apartment.
- Extra furnishings resulting from a vacancy may not be moved or removed. All original furnishings must remain in the apartment.
- Each apartment is equipped with a full size refrigerator and freezer. Residents are allowed to have a small, personal refrigerator (not exceeding 4.4 cubic feet) in their room, however the addition of another full size appliance is prohibited.
Gasoline Powered Vehicles – Facilities Standards
Gasoline powered/motorized scooters should not be used on sidewalks. These vehicles are also not to be stored in bike storage areas or in any part of a lodge. Students found in violation of this policy will be asked to remove the vehicle from the unapproved storage area and will be subject to disciplinary action.
Halogen Lamps and Apartment Lighting – Facilities Standards
Halogen lamps, lights, and/or bulbs are not allowed in the lodges due to risk of fire and injury from the extreme heat they emit.
All of the lighting in the lodges utilizes energy efficient compact fluorescent light bulbs. In all residential facilities, burned out fluorescent tubes and compact fluorescent light bulbs provided by the University will be replaced by Physical Plant staff. Malfunctioning lights may be changed out via a Work Order submitted through the Residence Life and Housing office (email@example.com). Students are responsible for replacing their own bulbs in lamps and other lighting devices not provided by the University. It is recommended that students also use compact fluorescent bulbs in their lamps to conserve natural resources.
Move-Out – Facilities Standards
All residents moving out of a residential facility must complete the proper procedures to avoid additional fees. Specific move-out options and information are available from Resident Assistants and/or the Office of Residence Life and Housing. Students who are not enrolled in the next semester, including summer sessions, are required to move out within 24 hours after their last final exam or at the official closing of the lodges, whichever comes first. Students staying in the lodges during the summer term will need to move at the designated time given by Residence Life and Housing to the lodge designated for housing summer students.
Move-Out: Cleaning Apartment
To avoid charges, living units should be clean and sanitary and absent of personal property. Residents will be held responsible for damages resulting from negligence, abuse, or misuse.
- Bathroom/Vanity Area
- Commode should appear recently cleaned, flushed, and absent of waste.
- Floor should appear recently mopped; absent of spills, debris, or hair.
- Mirror should appear recently cleaned with window cleaner.
- Shower should have no significant shower scum, mildew or mold that could easily be removed with routine cleaning.
- Sink should have no significant mildew, mold, or stains.
- All personal property and trash should be removed.
- Do not use abrasive cleanser on any surface.
- Stove, oven, drip pans and broilers should be thoroughly cleaned and free of spots and stains. Turn off all controls before cleaning. Do not use any abrasive cleanser on any surface.
- Refrigerator and freezer should be absent of spots, stains, or spills. Leave refrigerator turned on upon departure.
- Microwave should be absent of spots, stains, or spills (interior and exterior).
- Sink should appear recently cleaned, no significant mildew, mold, or stains.
- Floor should appear recently mopped; absent of spills, debris, or trash.
- Cabinets should be empty and free of personal property.
- Countertops should be cleaned using non-abrasive cleansers. Do not use bleach on any countertop stain.
- Carpet should appear recently vacuumed; absent of paper, hair, trash, etc. Do not use bleach on any carpet or floor stain.
- Dresser and desk should appear recently cleaned and absent of personal property.
- Living Room
- Couch should appear clean, free of any noticeable spots or stains.
- Chairs should appear clean, free of any noticeable spots or stains.
- Carpet should appear recently vacuumed; absent of paper, trash, etc.
- Walls should be clean and free of holes, food debris, marks, etc.
- Remove all items from walls. Use caution when taking down posters or items that have been taped to the wall.
Abandoned Property at Move-out
Property remaining in a room/apartment after the student has moved out will be discarded within five days or at the closing of the building at the end of a semester, whichever comes first. Students may be billed for removal of property and cleaning fees. Property determined to be trash will be disposed of in a dumpster. Property determined to be of some use will be donated to an appropriate charitable organization.
Prohibited Items – Facilities Standards
The following items are prohibited in the lodges:
- Items that have an open flame (Sterno cookers, grills fondue pots, candles, grills, etc.)
- Ceiling fans
- Deep fryers
- Electrical power strips without circuit breakers
- Fog machines
- Halogen lamps
- Space heaters
- Refrigerator over 4.4 cubic feet
- Paints, shellacs, and varnishes
- Turpentine and other solvents or combustible liquids or compounds
- Other items that are identified as posing health or safety risks to the campus community.
- Personal wireless routers and wireless printers
Roof Access – Facilities Standards
Access to the roof is prohibited.
Skateboarding – Facilities Standards
Due to structural damages that can occur from use, skateboarding on steps, landings, or on landscape features or retaining wall areas near or around the lodges is prohibited.
Trash Removal/Recycling – Facilities Standards
Students are responsible for emptying their own waste baskets and disposing of any trash from their apartments daily in dumpsters located in the parking lots near the lodges. Daily disposal of trash helps maintain health and safety standards and a comfortable environment in the living units. Fire regulations prohibit leaving trash in the hallways or other common spaces in the lodges.
Help IU Southeast go green in one step. The Office of Residence Life and Housing encourages all residents to recycle. IU Southeast participates in single stream recycling. This means that the following items can be combined into the recycling bin:
- Aluminum cans
- Plastic bottles
- Plastic food containers
- Steel cans and tins
- Paper bags
- Junk mail
- Paper containers
Glass, chemical containers, and Styrofoam should stay out of the recycling bins. Small recycling bins are located on the first floor of each building. Larger recycling bins are located behind Knobview Hall and the Library.
University Property/Vandalism – Facilities Standards
All furniture, computer equipment, posters, flyers, games, and other items supplied by the Office of Residence Life and Housing or other University offices are University property. University property also includes all buildings, parking lots, wooded areas, and grounds within the campus.
In an effort to promote a sense of collective responsibility for maintenance of University property, to distribute the cost of damage and to place the burden as much as possible upon those students most directly responsible, the Office of Residence Life and Housing maintains the following policies regarding damage and vandalism:
- Determination of students to be charged for damage and/or vandalism shall be made by the Director of Residence Life & Housing.
- Individuals or groups directly involved in behavior leading to damage will be charged for such damage. In addition, intentional damage will result in disciplinary action.
- All occupants of a particular lodge area may be charged for damage to that area.
- All occupants of a particular lodge may be charged for damage to that building.
- Students residing in a particular campus area may be charged for damage occurring in that part of the campus.
- Damage costs which are not chargeable to individuals or groups will be prorated and charged to the accounts of all resident students.
Damages should be reported to Residence Life and Housing staff at the time they occur.
Windows and Screens – Facilities Standards
Removing window screens and/or window safety devices is prohibited. If a window screen is removed or unfastened, maintenance staff will reinstall it. The cost to reinstall or replace window screens or safety devices will be billed to the student(s) responsible for the screen removal. Tampering with windows, window screens, or window safety devices may also result in referral for disciplinary action.
Objects dropped or thrown from windows may create a safety hazard. Residents who drop items from the windows will be subject to disciplinary action and/or charges. The display of items such as flags, banners, signs, or other items in or outside a window is prohibited. The storage of food and other items in the window sill is prohibited.
Mini-blinds are provided in each window. Students may use tension bars to hang draperies on the room side of the blinds. The mini-blinds may not be removed.