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Borrowing & Circulation

Library materials are checked out and returned at the Circulation Desk, located on the second (main) floor of the Library. This is also where you check out items your professor may have placed on Reserve and add money to your printing allotment. 

Your CrimsonCard is used to check out materials. Indiana residents, Kentucky residents in Bullitt, Jefferson, Meade, Oldham, Shelby, Spencer, and Trimble counties, and students, faculty, and staff at Metroversity institutions may apply for a Library Borrower's Card. The attendants at the Circulation Desk can explain specific borrowing guidelines and policies.

Most items which may be checked out circulate for 45 days to IU Southeast students. Faculty, staff, and graduate students may check out materials for 120 days. IU Southeast students, faculty, and staff may renew items online using IUCAT, by telephone, or in person. Your CrimsonCard is used to check out materials.

Indiana residents, Kentucky residents in Bullitt, Jefferson, Meade, Oldham, Shelby, Spencer, and Trimble counties, and Metroversity students, faculty, and staff may check out materials for 30 days. Community borrowers may renew items by telephone or in person.

Overdue fines are 25 cents per day.

All user information is confidential.

Borrowing & Circulation Policies

What May Circulate?

All library materials circulate except for the following:

  • periodicals
  • reference works
  • archives materials

Non-circulating items may be checked out if approved by the Reference Librarian on duty.

There is no limit to the number of items a user may borrow.

Center for Cultural Resources materials have special circulation policies.

Who Can Check Out Materials?

All Indiana University students, faculty, and staff can check out materials using your IU identification card (e.g. your CrimsonCard). Indiana residents, Kentucky residents living in Bullitt, Jefferson, Oldham, Meade, Shelby, and Trimble counties, and any student, faculty, or staff at a Metroversity university may apply for a Library Community Borrower's Card.

How Long May I Have Library Materials?

Except for materials from the Center for Cultural Resources materials from the IU Southeast Library may be checked out for the following periods:

  • Faculty, Staff, and Graduate Students may check out materials for 120 days. (These materials are subject to recall after 2 weeks. If recalled materials become overdue, the user's library circulation privileges, including interlibrary loan, will be suspended system-wide until the overdue recalled materials are returned.)
  • Undergraduate Students may have materials for 45 days.
  • All other qualified users may check out materials for 30 days.

Renewing Materials

Except for Center for Cultural Resource items, IU Southeast faculty, staff, and students may renew materials online via IUCAT, by telephone, in person, or by mail. All other users may renew items by telephone, in person, or by mail. IU Faculty, staff, and students may renew overdue materials. Indiana residents and Metroversity users must pay overdue fines before overdue items may be renewed.

Materials may be renewed an unlimited number of times, unless a Hold has been placed on the item.

To renew materials by telephone, please call (812) 941-2485.

How Do I Check Out Materials?

Check out materials using your IU identification card (e.g. your CrimsonCard). Indiana residents, Kentucky residents living in Bullitt, Jefferson, Meade, Oldham, Shelby, Spencer, and Trimble counties, and any student, faculty, or staff at a Metroversity university may apply for a Library Community Borrower's Card.

The CrimsonCard issued to all IU Southeast students, faculty, and staff, is your library card. Students from other IU campuses may check out materials using their IU identification card. Library community borrower's cards will be issued to non-IU affiliated patrons only (e.g., Indiana and Kentucky residents and Metroversity members).

Borrower's cards will be issued to individuals who have a valid picture ID. Examples of such identification are: a driver's license, a state identification card, an ID from a Metroversity institution, and a high school ID. Borrower's cards will not be issued to patrons younger than age 14. A patron registration form will need to be completed which includes current address, telephone number, and date of birth information.

The first Library Borrower's card is free. Replacement cards are $5.00.

How Many Items May I Check Out?

There is no limit on the number of items an individual may borrow.

What Are The Overdue Fines?

Overdue fines are calculated at a rate of twenty-five centes per each day the Library is open. The maximum overdue fine is $25 per item. Once an item becomes 30 days overdue, the borrower is billed for replacement of the item. Standard replacement cost for print materials is $60. Replacement cost for non-print items is actual replacement cost. A processing charge of $10.50 will be added to each item.

  • Overdue fine: 25 cents per day (as of May 20, 2004)
  • Recalled item fine: $25 flat rate per item

After hours book return drops are located near the clock in McCullough Plaza and on the east side of the Library building (around the corner to the left of the front doors).

What If a Bill is Not Promptly Paid?

Bills are transferred to the Bursar's Office for collection. Indiana and Kentucky residents who are billed for unreturned materials will have borrowing privileges discontinued until materials are returned and fines are paid. Metroversity users who are billed for unreturned materials will have borrowing privileges discontinued at all Metroversity institutions until materials are returned and fines paid. Credits will not be issued for materials returned more than 12 months after the bill has been transferred to the Bursar's Office.

How Do I Appeal a Bill?

Any patron who believes that s/he has been billed in error may file a written appeal. Such appeals must be submitted within 90 calendar days following the due date of the borrowed materials. Appeal forms are available online or at the Circulation Desk. All legitimate objections related to library charges will be considered. Some examples of reasons which are not considered legitimate objections are: ignorance of library policy, non-receipt of library notices, loaned material to someone else who failed to return it, forgot the due date.


Center for Cultural Resources Materials

Center for Cultural Resources items circulate for twenty-one days after approval by the Director of the Center for Cultural Resources. If Center for Cultural Resources items become overdue, the patron's borrowing privileges will be suspended until the materials are returned.

Comments may be submitted to: Gabrielle M. Carr, Coordinator of Public Services.

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