Protecting Your Student Records
Along with offering you a quality education and a fulfilling college experience, we are committed to protecting the privacy of your student educational records at IU Southeast.
Annual Notification of the Student Rights under FERPA
IU Southeast's Annual Notification of Student Rights under the Family Educational Rights & Privacy Act of 1974 (FERPA)
In accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA), IUS students are hereby notified of their rights with respect to their education records. These rights include:
- The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student's education records that the student believes are inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA. A student who wishes to ask the University to amend a record should write the University official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student's right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to provide written consent before the University discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent. The University discloses education records without a student's prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or entity with whom the University has contracted as its agent to provide a service instead of using University employees or officials (such as an attorney, auditor, or collection agent; the Indiana University Foundation and Indiana University Alumni Association; and vendors of services such as email or other electronic applications, enrollment verification, and so on); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University. Upon request, the University may disclose education records without consent to officials of another school in which a student seeks or intends to enroll. Finally, "public information" may be released freely unless the student files the appropriate form requesting that certain public information not be released. This form is available at the Office of the Registrar (UCS 107). Public information is limited to name; address; e-mail address; phone; major field of study; dates of attendance; admission or enrollment status; campus; school, college, or division; class standing; degrees and awards; activities; sports; and athletic information.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Indiana University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Consumer Information & Federal Disclosures
Third Party Access
Release information from your student records to a third party
In compliance with the Federal Family Education Rights and Privacy Act of 1974 and the University Policy on Access to and Release of Student Education Records, the University is prohibited from providing certain information from your student records to a third party, such as information on grades, billing, tuition and fees assessments, financial aid (including scholarships, grants, work-study, or loan amounts) and other student record information. This restriction applies, but is not limited to your parents, your spouse, a sponsor, etc.
While University officials are prohibited from releasing your confidential information, you may, at your discretion, grant permission to a third party to portions of your record via One.iu.edu. By choosing to create an access record through this process, you are completing a Student Information Release Authorization.
To pursue granting of Third Party Access:
- You must set up a separate record for each third party to whom you grant access to information from your student records.
- The information you designate will only be made available through the third party Access link in One.iu.edu.
- This authorization does not authorize the third party guest to receive information from the University by any other methods, such as phone, email, or in-person visit. University officials continue to be prohibited from discussing your record with third parties.
You may grant access to each third party for an individual item (or all items) of the following information:
- Holds on Your Record
- Unofficial Transcript
- Class Schedule
- Financial Aid Award
- Financial Aid Summary
- Phone Numbers
- To do List
- Bursar Account Summary
When you click the "I Accept" button as part of the process, you are indicating that:
- You understand that any and all personally identifiable information is protected under FERPA.
- You further understand that you may waive that protection and give access to your records to individuals of your choice.
- You agree to waive your rights under FERPA and allow the individual(s) you name to access designated financial and academic records as they are available through the self service Third Party Access application.
- You understand that you are responsible for changing, amending or rescinding this authorization at any time.
- You understand that this access will be revoked when your access to self service expires.
- You are responsible for making clear to the third parties to whom you grant access that this does not allow for University officials to release any information. This access is strictly limited to the self service application.
Please note that your authorization to release information will expire when your access to Self Service expires. At that time your third party guest's access will also expire. However, you may revoke your authorization at any time by removing access permission from a third party guest viewer through One.iu.edu. Access can be revoked by deleting the record assigning access to your third party guest.