With approval from the student’s dean, an undergraduate student may repeat a course in which he or she received a grade of A, B, C, D, or F (including plus/minus grades) and have only the new grade (A, B, C, D, or F, including pluses/ minuses) count in determining the student’s grade point average. The former course and grade will remain on the transcript with an appropriate notation. Note: A grade of W or I in a repeated course will not qualify to remove the original grade.
The grade replacement policy is subject to the following restrictions:
- The option to replace grades of A, B, C, or D applies only to courses taken since the fall semester, 1996.
- Students must notify their school or division during the semester in which the course is retaken if they plan to repeat a course to replace a grade, and once such a request is submitted, it cannot be withdrawn.
- A student may exercise this option for no more than five (5) undergraduate courses totaling no more than 15 credit hours, including any courses replaced under the previous FX policy.
- A student may use the replacement policy only twice for a given course.
- Academic units retain the right to consider a student’s complete academic record for purposes of admission to an academic program or selection for awards.
- Grade replacement is available for courses taken at any Indiana University campus; however, this policy affects computation of GPA only for courses taken at IUS; student records from other campuses will reflect their grade replacement policies.
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In most cases, you should appeal a grade with the instructor who gave you the grade. If you can’t resolve the matter with your instructor, talk with the chair or director of your department.
The grade assigned by the course Instructor at the end of a term is the student’s grade for that course. Only in exceptional cases will this final grade be changed. Such requests are normally initiated by the instructor to correct an error in the calculation or recording of a grade.
If a student disputes his/her final course grade, the following process, which occurs within the School that offered the course, applies. The only valid reasons for requesting consideration of a grade change are:
- Miscalculation of grade (human error).
- Procedural error (e.g., failure to follow announced grading procedures).
- Non-academic reasons (e.g., discrimination that is banned by University policy)
Student-Initiated Grade Appeal form
- The student must discuss the matter with the Instructor within 14 calendar days of the start of the next academic term (including summer sessions). In the event that the faculty member does not respond within 14 calendar days, the student should proceed to step 2. After discussing the matter with the student, the Instructor must inform the student of his or her decision in 14 calendar days.
- If the issue is not resolved to the student’s satisfaction, the student submits a Grade Change Request form (appeal) to the Office of the Dean of the School that oversees the course within 7 calendar days of being informed of the Instructor’s decision. The form may be obtained at the Registrar’s office or online at Student-Initiated Grade Appeal form. The form must have attached documentation supporting the claim. Student-initiated grade appeals will be considered only if accompanied by a detailed explanation of the issue with supporting documentation. The personnel in the Office of the Dean will initiate the review process appropriate to the school.
- If the school-based review process cannot resolve the matter, the student and the Dean will be informed, and the Dean will initiate a review of the student’s request. As part of this review, the dean will discuss the appeal request with the student, the Instructor, and/or the Program Coordinator. In an appeal to the dean, the burden of proof rests with the student.
- The Dean must notify the student in writing of the outcome/decision (within 14 calendar days of the beginning of the review by the dean). The Dean’s decision is final.
- Exceptions to the specified time limitations will only be considered in an extremely serious and documented circumstance (e.g., prolonged hospitalization, military deployment) that literally prevented the student from filing the petition or the faculty member from responding within the stated time period.
- The total review process from faculty-student discussion to final outcome should take no longer than 45 calendar days.