Departmental, Event, and Arranged Parking Requests
Departments planning events that will require public parking should submit the Departmental, Event and Arranged Parking request form to the University Police at least two weeks in advance for consideration.
IU Southeast charges a parking fee for events according to the guidelines listed below. The parking fee is $2.00 per vehicle.
To be considered for free parking and/or the waiving of enforcement, the event must be planned and hosted by a university sponsor. Free parking will not be considered for events that charge admission or attendance fees. These fees can be charged through Conference & Catering for each participant.
- You are a university sponsor if you are a department, a program, or a registered student club and are directly involved with the planning and execution of the event, and have a University representative (faculty/staff/club member) attend the event. The event will be considered part of the overall educational mission of the university and no rental fees or service charges will be applied (see information regarding events with registration fees below.)
- You are not a university sponsor if any of the above criteria are not met. A community business or organization that wishes to meet on campus must contact Conference & Catering to discuss availability and rental fees.
- If a registration fee is charged to attend an event, then parking fees apply. There is no reduction for hourly or partial-day parking. The charge will be coordinated through Conference & Catering as part of the event planning. Parking fees will be billed to either the host department or to the outside group hosting the meeting.
Departments planning events that will request free public parking should submit the Departmental, Event, and Arranged Parking Request form to the University Police at least two weeks in advance for consideration.
The University Police may ask for a second approval from the requestor’s supervisor if the event’s relationship to the university is unclear.
Individuals that are donating their time, talent or resources to make the event possible for our campus may be considered for a free parking permit for that day.
The chancellor reserves the right to decline an event if it is deemed not to be representative of the university. It will be at the discretion of the University Police to issue permits, waive parking for specific lots or deny any request.
- Ogle Center will pay $1.00 for every two Ogle Center subscribers to its mainstage series (currently Ogle Center Presents and Nashville Nights) to University Police, not to exceed $250.00 per performance.
- Ogle Center will provide a list of all campus and community events, including Music and Theatre Department events, occurring at the Ogle Center to University Police.
- Ogle Center Subscribers will be issued parking permits at no cost to the subscribers, and Ogle Center will issue and track permit numbers provided by University Police.
- Parking enforcement for Dogwood and Hickory parking lots will be waived for all events, including Music and Theatre events, taking place at the Ogle Center for one hour prior to each event to one hour after each event.
- Ogle Center will inform patrons about the parking enforcement.
- If Ogle Center patrons or visitors receive a parking ticket outside of the non-enforced hours, Ogle Center will cover the parking violation fees for those guests.
- The Athletic Department provides a list of all athletic events to University Police. Athletics will pay $1 for every two ticketed patrons.
- Parking enforcement for Evergreen East, Evergreen West and Willow lots are waived for one hour before and after each ticketed event.
- The Athletic Department tracks the attendance of each ticketed athletic event and sends the attendance total to the University Police.