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University-owned or leased supplies and equipment are paid for with funds provided to the university for the purpose of operating, maintaining, or otherwise supporting university-related activities. Accordingly, the use of these supplies and this equipment for personal or other non-university related functions is prohibited.

Exceptions to the above policy will be limited to those situations wherein the university’s best interests are served and only when authorized by the dean or director of the organization. When authorized, equipment taken off of the university premises for a period of 30 days, or more, must have an equipment loan/return form on file with the following approvals:

  • If the equipment has an acquisition cost of less than $5,000 - approval of the academic unit head.
  • If the equipment has an acquisition cost of $5,000 or more - approval of the Chancellor.
  • Federally-owned or funded equipment and any other non-university owned equipment-approval of IU Contract and Grant Administration and Financial Management Support, in addition to the above signatures.