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Decline Job Offer or Withdrawing from Consideration Letter

Even if you decide not to accept a position, it’s important to send a letter to notify the employer in order to maintain a positive relationship. Based on your reason for rejecting the employment offer, the letter’s contents may vary:

  • If you are declining the offer because you have accepted another position, simply indicate that it was a difficult decision but that another opportunity more closely fit your career goals.
  • If you are declining the position based on the terms of the offer, state the reason for not accepting. This leaves the door open for renegotiation or a counter offer. Please note, declining the job offer should not be your first attempt at negotiating the terms.
  • If you are declining because the position is not a culture fit for you (perhaps the values of the company does not align with yours, or you had a less than ideal interview experience), there’s no need to go into detail. Instead, simply explain that you’re pursuing other opportunities.

In any case, be sure to state a reason for declining to avoid any confusion. It is also important to include a positive statement thanking them for the offer.

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